Standing Senate Committee on Transport and Communications

Report of the committee

Thursday, April 14, 2016

The Standing Senate Committee on Transport and Communications has the honour to present its

THIRD REPORT

Your committee, which was authorized by the Senate on Wednesday, March 9, 2016, to study the development of a strategy to facilitate the transport of crude oil to eastern Canadian refineries and to ports on the East and West coasts of Canada, respectfully requests funds for the fiscal year ending March 31, 2017, and requests, for the purpose of such study, that it be empowered:

(a to engage the services of such counsel, technical, clerical and other personnel as may be necessary;

(b to adjourn from place to place within Canada; and

(c to travel inside Canada.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

DENNIS DAWSON

Chair

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STANDING SENATE COMMITTEE ON TRANSPORT AND COMMUNICATIONS

Study on the development of a strategy to facilitate the transport of crude oil to eastern Canadian refineries and to ports on the East and West coasts of Canada

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2017

Extract from the Journals of the Senate of Wednesday, March 9, 2016:

The Honourable Senator Dawson moved, seconded by the Honourable Senator Moore:

That the Standing Senate Committee on Transport and Communications be authorized to examine and report on the development of a strategy to facilitate the transport of crude oil to eastern Canadian refineries and to ports on the East and West coasts of Canada;

That the committee also examine how to share the risks and benefits as broadly as possible throughout the country; and

That the committee report to the Senate no later than June 30, 2016, and that it retain all powers necessary to publicize its findings until 180 days after the tabling of the final report.

After debate,

The question being put on the motion, it was adopted.

ATTEST:

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

General Expenses

$0
Activity 1: Edmonton,
Calgary and Vancouver

$190,376
Activity 2: Montreal,
Saint John, Halifax and
Port Hawkesbury

$164,276




TOTAL

$354,652

The above budget was approved by the Standing Senate Committee on Transport and Communications on April 12, 2016.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
DENNIS DAWSON
Chair, Standing Senate Committee on Transport and Communications











Date
LEO HOUSAKOS
Chair, Standing Committee on Internal Economy, Budgets and Administration

GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY

Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.

Expenses for fiscal year 2016-2017: $370,000

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STANDING SENATE COMMITTEE ON TRANSPORT AND COMMUNICATIONS

Study on the development of a strategy to facilitate the transport of crude oil to eastern Canadian refineries and to ports on the East and West coasts of Canada

EXPLANATION OF BUDGET ITEMS APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2017

ACTIVITY 1: Edmonton, Calgary and Vancouver



Fact-finding and Public Hearings



18 participants: 12 Senators, 6 staff



1 clerk, 1 analyst, 3 interpreters, 1 administrative assistant










PROFESSIONAL AND OTHER SERVICES










OTHER



1.Reporting/transcribing (0403)9,900




(3 days, $3,300/day)



2.Transcript editing services (0143)3,000


Sub-total
$12,900








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - air117,600




12 senators x $7,500 (0224)





6 staff x $4,600 (0227)



2.Hotel accommodation22,500




12 senators, $250/night, 5 nights (0222)





6 staff, $250/night, 5 nights (0226)



3.Per diem10,476




12 senators, $97/day, 6 days (0221)





6 staff, $97/day, 6 days (0225)



4.Working meals (travel) (0231)3,500


5.Taxis5,400




12 senators x $300 (0223)





6 staff x $300 (0232)



6.Charter bus (0228)3,000




(3 days, $1,000/day)



Sub-total
$162,476








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)1,000










RENTALS



1.Rental office space (meeting rooms) (0540)4,500




(3 days, $1,500/day)



2.Rental - interpretation equipment (0504)1,700




(1 day, $1,700/day) Vancouver



Rental - interpretation equipment (0504)7,800




(2 days, $3,900/day) Edmonton and Calgary



Sub-total
15,000








Total of Activity 1
$190,376







ACTIVITY 2: Montreal, Saint John, Halifax and Port Hawkesbury (NS)



Fact-finding and Public Hearings



18 participants: 12 Senators, 6 staff



1 clerk, 1 analyst, 3 interpreters, 1 administrative assistant










PROFESSIONAL AND OTHER SERVICES










OTHER



1.Reporting/transcribing (0403)9,900




(3 days, $3,300/day)



2.Transcript editing services (0143)3,000


Sub-total
$12,900








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - air87,000




12 senators x $5,500 (0224)





6 staff x $3,500 (0227)



2.Hotel accommodation22,500




12 senators, $250/night, 5 nights (0222)





6 staff, $250/night, 5 nights (0226)



3.Per diem10,476




12 senators, $97/day, 6 days (0221)





6 staff, $97/day, 6 days (0225)



4.Working meals (travel) (0231)3,000


5.Taxis5,400




12 senators x $300 (0223)





6 staff x $300 (0232)



6.Charter bus (0228)4,000




(4 days, $1,000/day)



7.Charter flight (0233)4,000


Sub-total
$136,376








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)1,000



RENTALS



10.Rental office space (meeting rooms) (0540)4,500




(3 days, $1,500/day)



11.Rental - interpretation equipment (0504)1,700




(1 day, $1,700/day) Montreal



12.Rental - interpretation equipment (0504)7,800




(2 days, $3,900/day) Saint John, Halifax



Sub-total
$15,000








Total of Activity 2
$164,276
Grand Total

$354,652

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, April 14, 2016

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Transport and Communications for the proposed expenditures of the said committee for the fiscal year ending March 31, 2017, for the purpose of its special study on the development of a strategy to facilitate the transport of crude oil to eastern Canadian refineries and to ports on the East and West coasts of Canada, as authorized by the Senate on Wednesday, March 9, 2016. The approved budget is as follows:

Activity 1: Edmonton,
Calgary and Vancouver

$190,376
Activity 2: Montreal,
Saint John, Halifax and
Port Hawkesbury

$164,276




TOTAL

$354,652

(includes funds for public hearings and fact-finding missions; includes funds for 12 senators to travel)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

Any surplus funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LEO HOUSAKOS

Chair