Standing Senate Committee on Legal and Constitutional Affairs

Report of the committee

Thursday, March 24, 2016

The Standing Senate Committee on Legal and Constitutional Affairs has the honour to present its

SECOND REPORT

Your committee, which was authorized by the Senate on Thursday, January 28, 2016, to study matters pertaining to delays in Canada’s criminal justice system, respectfully requests funds for the fiscal year ending March 31, 2017 and requests, for the purpose of such study, that it be empowered:

(ato engage the services of such counsel, technical, clerical and other personnel as may be necessary;

(bto adjourn from place to place within Canada; and,

(cto travel inside Canada.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

BOB RUNCIMAN

Chair

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STANDING SENATE COMMITTEE ON LEGAL AND CONSTITUTIONAL AFFAIRS

Study on matters pertaining to delays in Canada’s criminal justice system

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2017

Extract from the Journals of the Senate of Thursday, January 28, 2016:

The Honourable Senator Runciman moved, seconded by the Honourable Senator Marshall:

That the Standing Senate Committee on Legal and Constitutional Affairs be authorized to examine and report on matters pertaining to delays in Canada’s criminal justice system and to review the roles of the Government of Canada and Parliament in addressing such delays; and

That the committee submit its final report no later than March 31, 2017 and that the committee retain all powers necessary to publicize its findings until 180 days after the tabling of the final report.

After debate,

The question being put on the motion, it was adopted.

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

Activity 1: Toronto

$27,977
Activity 2: Montreal
$20,774
Activity 3: Vancouver,
Calgary and Saskatoon

$104,326
Activity 4: Halifax
$65,340
TOTAL
$218,417

The above budget was approved by the Standing Senate Committee on Legal and Constitutional Affairs on Wednesday, March 23, 2016.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
THE HONOURABLE BOB RUNCIMAN
Chair, Standing Senate Committee on Legal and Constitutional Affairs











Date
THE HONOURABLE LEO HOUSAKOS
Chair, Standing Committee on Internal Economy, Budgets and Administration

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STANDING SENATE COMMITTEE ON LEGAL AND CONSTITUTIONAL AFFAIRS

Study on matters pertaining to delays in Canada’s criminal justice system

EXPLANATION OF BUDGET ITEMS APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2017

ACTIVITY 1: Toronto



FACT-FINDING and PUBLIC HEARINGS



19 participants: 12 Senators, 7 staff



1 clerk, 2 analysts, 3 interpreters



1 administrative assistant










PROFESSIONAL AND OTHER SERVICES









1.Reporting/transcribing (0403)1,650




(0.5 day, $3,300/day)



2.Transcript editing services (0143)600


Sub-total
$2,250








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - air (Economy full flex for senators and staff)10,203




12 senators x $537 (0224)





7 staff x $537 (0227)



2.Hotel accommodation3,800




12 senators, $200/night, 1 night (0222)





7 staff, $200/night, 1 night (0226)



3.Per diem1,824




12 senators, $96/day, 1 day (0221)





7 staff, $96/day, 1 day (0225)



4.Working meals (travel) (0231)1,680


5.Taxis3,800




12 senators x $200 (0223)





7 staff x $200 (0232)



6.Charter bus (0228)600




(0.5 day, $1,200/day)



Sub-total
$21,907








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)500










RENTALS



2.Rental office space (meeting rooms) (0540)1,500




(1 day, $1,500/day)



3.Rental - interpretation equipment (0504)1,820




(1 day, $1,820/day)



Sub-total
$3,820








Total of Activity 1
$27,977







ACTIVITY 2: Montreal



FACT-FINDING AND PUBLIC HEARINGS



19 participants: 12 Senators, 7 staff



1 clerk, 2 analysts, 3 interpreters



1 administrative assistant










PROFESSIONAL AND OTHER SERVICES










OTHER



1.Reporting/transcribing (0403)3,300




(1 day, $3,300/day)



2.Transcript editing services (0143)600


Sub-total
$3,900








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - train (full flex economy for staff)1,260




12 senators x $0 (0224)





7 staff x $180 (0227)



2.Hotel accommodation3,000




8 senators, $200/night, 1 night (0222)





7 staff, $200/night, 1 night (0226)



3.Per diem1,824




12 senators, $96/day, 1 day (0221)





7 staff, $96/day, 1 day (0225)



4.Working meals (travel) (0231)3,360


5.Taxis3,000




8 senators x $200 (0223)





7 staff x $200 (0232)



6.Charter bus (0228)1,200




(1 day, $1,200/day)



Sub-total
$13,644








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)500










RENTALS



2.Rental office space (meeting rooms) (0540)1,000




(1 day, $1,000/day)



3.Rental - interpretation equipment (0504)1,730




(1 day, $1,730/day)



Sub-total
$3,230








Total of Activity 2
$20,774







ACTIVITY 3: Vancouver, Calgary and Saskatoon


FACT-FINDING AND PUBLIC HEARINGS



19 participants: 12 Senators, 7 staff



1 clerk, 2 analysts, 3 interpreters



1 administrative assistant










PROFESSIONAL AND OTHER SERVICES









1.Reporting/transcribing (0403)4,950




(1.5 days, $3,300/day)



2.Transcript editing services (0143)3,600


Sub-total
$8,550








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - air53,600




12 senators x $3,300 (0224)





7 staff x $2,000 (0227)



2.Hotel accommodation (Vancouver)3,800




12 senators, $200/night, 1 night (0222)





7 staff, $200/night, 1 night (0226)



3.Hotel accommodation (Calgary)3,800




12 senators, $200/night, 1 night (0222)





7 staff, $200/night, 1 night (0226)



4.Hotel accommodation (Saskatoon)3,800




12 senators, $200/night, 1 night (0222)





7 staff, $200/night, 1 night (0226)



5.Per diem7,296




12 senators, $96/day, 4 days (0221)





7 staff, $96/day, 4 days (0225)



6.Working meals (travel) (0231)5,040


7.Taxis3,800




12 senators x $200 (0223)





7 staff x $200 (0232)



8.Charter bus (0228)3,600




(3 days, $1,200/day)



Sub-total
$84,736








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)500










RENTALS



2.Rental office space (meeting rooms)- Vancouver (0540)1,500




(1 day, $1,500/day)



3.Rental office space (meeting rooms)-Calgary (0540)1,500




(1 day, $1,500/day)



4.Rental office space (meeting rooms) - Saskatoon (0540)1,000




(1 day, $1,000/day)



5.Rental - interpretation equipment - Vancouver (0504)1,690




(1 day, $1,690/day)



6.Rental - interpretation equipment - Calgary (0504)2,926




(1 day, $2,926/day)



7.Rental - interpretation equipment - Saskatoon (0504)1,924




(1 day, $1,924/day)



Sub-total
$11,040








Total of Activity 3
$104,326







ACTIVITY 4: Halifax



FACT-FINDING and Public Hearings



19 participants: 12 Senators, 7 staff



1 clerk, 2 analysts, 3 interpreters



1 administrative assistant










PROFESSIONAL AND OTHER SERVICES










OTHER



1.Reporting/transcribing (0403)1,650




(0.5 day, $3,300/day)



2.Transcript editing services (0143)600


Sub-total
$2,250








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - air45,175




12 senators x $3,015 (0224)





7 staff x $1,285 (0227)



2.Hotel accommodation3,800




12 senators, $200/night, 1 night (0222)





7 staff, $200/night, 1 night (0226)



3.Per diem3,648




12 senators, $96/day, 2 days (0221)





7 staff, $96/day, 2 days (0225)



4.Working meals (travel) (0231)1,680


5.Taxis1,900




12 senators x $100 (0223)





7 staff x $100 (0232)



6.Charter bus (0228)2,400




(2 days, $1,200/day)



Sub-total
$58,603








ALL OTHER EXPENDITURES









1.Miscellaneous costs associated with travel (0229)500










RENTALS



2.Rental office space (meeting rooms) (0540)1,000




(1 day, $1,000/day)



3.Rental - interpretation equipment (0504)2,987




(1 day, $2,987/day)



Sub-total
$4,487








Total of Activity 4
$65,340







Grand Total

$ 218,417

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Michèle Serano, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, March 24, 2016

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Legal and Constitutional Affairs for the proposed expenditures of the said committee for the fiscal year ending March 31, 2017, for the purpose of its special study on matters pertaining to delays in Canada’s criminal justice system, as authorized by the Senate on Thursday, January 28, 2016. The approved budget is as follows:

Activity 1: Toronto

$27,977
Activity 2: Montreal
$20,774
Activity 3: Vancouver,
Calgary and Saskatoon

$104,326
Activity 4: Halifax
$65,340
TOTAL
$218,417

(includes funds for public hearings and fact-finding missions; includes funds for 12 senators to travel)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

Any surplus funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LEO HOUSAKOS

Chair