Standing Senate Committee on Foreign Affairs and International Trade

Report of the committee

Tuesday, March 28, 2017

The Standing Senate Committee on Foreign Affairs and International Trade has the honour to present its

NINTH REPORT

Your committee was authorized by the Senate on Tuesday, March 22, 2016, to examine and report on opportunities for strengthening cooperation with Mexico since the tabling, in June 2015, of the committee report entitled North American Neighbours: Maximizing Opportunities and Strengthening Cooperation for a more Prosperous Future.

The committee budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee were printed in the Journals of the Senate of April 14, 2016. On April 19, 2016, the Senate approved a partial release of $8,952 to the committee.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the supplementary budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

RAYNELL ANDREYCHUK

Chair

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STANDING SENATE COMMITTEE ON FOREIGN AFFAIRS AND INTERNATIONAL TRADE

Study on opportunities for strengthening cooperation with Mexico

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2017

Extract from the Journals of the Senate of Tuesday, March 22, 2016:

The Honourable Senator Andreychuk moved, seconded by the Honourable Senator Runciman:

That the Standing Senate Committee on Foreign Affairs and International Trade be authorized to examine and report on opportunities for strengthening cooperation with Mexico since the tabling, in June 2015, of the committee report entitled: North American Neighbours: Maximizing Opportunities and Strengthening Cooperation for a more Prosperous Future; and

That the committee submit its final report no later than March 31, 2017.

After debate,

The question being put on the motion, it was adopted.

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

Activity 1: Mexico City
$ 10,500
TOTAL

$ 10,500

The above budget was approved by the Standing Senate Committee on Foreign Affairs and International Trade on Wednesday, March 1, 2017.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
Présidente du Comité sénatorial permanent des affaires étrangères et du commerce international
RAYNELL ANDREYCHUK
Chair, Standing Senate Committee on Foreign Affairs and International Trade











Date
Président du Comité permanent de la régie interne, des budgets et de l’administration
LEO HOUSAKOS
Chair, Standing Committee on Internal Economy, Budgets and Administration

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STANDING SENATE COMMITTEE ON FOREIGN AFFAIRS AND INTERNATIONAL TRADE

Study on opportunities for strengthening cooperation with Mexico

EXPLANATION OF BUDGET ITEMS APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2017

ACTIVITY 1: Fact-finding trip to Mexico City to Study Opportunities for Strenghtening Cooperation with Mexico
Budget for additional ressources (3 participants: 1 Senator, 2 staff) and for
seasonal adjustment of the original budget







TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES









1.Transportation - air6,000




1 senator x $2,000 (0224)





2 staff x $2,000 (0227)



2.Hotel accommodation2,604




1 senator, $350/night, 2 nights (0222)





additional: 3 senators x $84/night, 2 nights (0222) (seasonal adjustment)





2 staff, $350/night, 2 nights (0226)



3.Per diem (Canada)291




1 senator, $97/day, 1 day (0221)





2 staff, $97/day, 1 day (0225)



4.Per diem (Mexico)876




1 senator, $146/day, 2 days (0221)





2 staff, $146/day, 2 days (0225)



5.Taxis225




1 senator x $75 (0223)





2 staff x $75 (0232)



1.Miscellaneous costs associated with travel (0229)504


Sub-total
$10,500








Total of Activity 1
$10,500







Grand Total

$ 10,500

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, March 9, 2017

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Foreign Affairs and International Trade for the proposed expenditures of the said committee for the fiscal year ending March 31, 2017, for the purpose of its special study on opportunities for strengthening cooperation with Mexico, as authorized by the Senate on Tuesday, March 22, 2016. The approved budget is as follows:

Activity 1: Mexico City
$ 10,500
TOTAL

$ 10,500

(includes funds for a fact-finding mission; includes funds for 1 additional senator to travel)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

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Any surplus funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LEO HOUSAKOS

Chair