Standing Senate Committee on Fisheries and Oceans

Report of the committee

Thursday, April 13, 2017

The Standing Senate Committee on Fisheries and Oceans has the honour to present its

SIXTH REPORT

Your committee, which was authorized by the Senate on Thursday, April 14, 2016, to study Maritime Search and Rescue activities, including current challenges and opportunities, respectfully requests funds for the fiscal year ending March 31, 2018, and requests, for the purpose of such study, that it be empowered to:

(a travel outside Canada.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

FABIAN MANNING

Chair

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STANDING SENATE COMMITTEE ON FISHERIES AND OCEANS

Study on Maritime Search and Rescue activities, including current challenges and opportunities

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2018

Extract from the Journals of the Senate of Thursday, April 14, 2016:

The Honourable Senator Manning moved, seconded by the Honourable Senator Wells:

That the Standing Senate Committee on Fisheries and Oceans be authorized to examine and report on Maritime Search and Rescue activities, including current challenges and opportunities; and

That the Committee report from time to time to the Senate, but no later than November 30, 2017, and that the Committee retain all powers necessary to publicize its findings for 180 days after the tabling of the final report.

After debate,

The question being put on the motion, it was adopted.

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

ACTIVITY 1: FACT-FINDING MISSION IN ONTARIO, QUÉBEC AND NUNAVUT, AND PUBLIC HEARINGS IN IQALUIT

$165,526
ACTIVITY 2: FACT-FINDING MISSION IN UNITED KINGDOM, IRELAND, NORWAY AND DENMARK

$125,000
ACTIVITY 3: FACT-FINDING MISSION IN AUSTRALIA AND NEW ZEALAND

$135,630
TOTAL

$426,156

The above budget was approved by the Standing Senate Committee on Fisheries and Oceans on Wednesday, March 8, 2017.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
Président du Comité sénatorial permanent des pêches et des océans
FABIAN MANNING
Chair, Standing Senate Committee on Fisheries and Oceans











Date
Président du Comité permanent de la régie interne, des budgets et de l’administration
LEO HOUSAKOS
Chair, Standing Committee on Internal Economy, Budgets and Administration

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HISTORICAL INFORMATION

A budget authorization request in connection with this special study was adopted during the First Session of the Forty-second Parliament for travel Activity 1 in Nova Scotia, which occurred in October during the fiscal year 2016-17, and Activity 2 in Newfoundland and Labrador, which occurred in March during the fiscal year 2016-17. A total amount of $260,245 was approved for both activities.

GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY

Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.

The Committee submits the present budget authorization request in connection with this special study for the fiscal year 2017-18 in the amount of $426,156. The total estimated cost for the entire study amounts to $686,401.

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STANDING SENATE COMMITTEE ON FISHERIES AND OCEANS

Study on Maritime Search and Rescue activities, including current challenges and opportunities

EXPLANATION OF BUDGET ITEMS APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2018

ACTIVITY 1: FACT-FINDING MISSION IN ONTARIO, QUÉBEC AND NUNAVUT,
AND PUBLIC HEARINGS IN IQALUIT
23 participants for public hearings (1 day): 15 Senators, 8 staff (1 clerk, 1 analyst,
1 administrative assistant, 3 interpreters, 1 stenographer, 1 communications officer)
19 participants for fact-finding missions (3 days): 15 Senators, 4 staff (1 clerk, 1 analyst,
1 administrative assistant, 1 communications officer)







PROFESSIONAL AND OTHER SERVICES








OTHER



1.Reporting/transcribing (0403)3,000




(1 day, $3,000/day)



2.Transcript editing services (0143)1,500


Sub-total
$4,500








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES










1.Transportation - air84,700




15 senators x $3,700 (0224)





4 staff x $3,700 (0227)





4 staff x $3,600 (0227)



2.Hotel accommodation25,750




15 senators, $250/night, 5 nights (0222)





4 staff, $250/night, 5 nights (0226)





4 staff, $250/night, 2 nights (0226)



3.Per diem12,096




15 senators, $96/day, 6 days (0221)





4 staff, $96/day, 6 days (0225)





4 staff, $96/day, 3 days (0225)



4.Working meals (travel) (0231)5,000


5.Taxis3,450




15 senators x $150 (0223)





8 staff x $150 (0232)



6.Charter bus (0228)3,600




(3 days, $1,200/day)



7.Charter flight (0233)21,000


Sub-total
$155,596








ALL OTHER EXPENDITURES











OTHER



1.Miscellaneous costs associated with travel (0229)500










COURIER



2.Courier Charges (0261)150










RENTALS



3.Rental office space (meeting rooms) (0540)1,000




(1 day, $1,000/day)



4.Rental - interpretation equipment (0504)3,780




(1 day, $3,780/day)



Sub-total
$5,430








Total of Activity 1

$165,526







ACTIVITY 2: FACT-FINDING MISSION IN UNITED KINGDOM, IRELAND, NORWAY AND DENMARK
7 participants for fact-finding mission (10 days): 5 Senators, 2 staff (1 clerk, 1 analyst)







TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES







1.Transportation - air70,700




5 senators x $12,500 (0224)





2 staff x $4,100 (0227)



2.Hotel accommodation22,050




5 senators, $350/night, 9 nights (0222)





2 staff, $350/night, 9 nights (0226)



3.Per diem16,100




5 senators, $230/day, 10 days (0221)





2 staff, $230/day, 10 days (0225)



4.Working meals (travel) (0231)5,000


5.Taxis1,750




5 senators x $250 (0223)





2 staff x $250 (0232)



6.Charter bus (0228)8,750




(5 days, $1,750/day)



Sub-total
$124,350








ALL OTHER EXPENDITURES











OTHER



1.Miscellaneous costs associated with travel (0229)500










COURIER



2.Courier Charges (0261)150









Sub-total
$650








Total of Activity 2

$125,000







ACTIVITY 3: FACT-FINDING MISSION IN AUSTRALIA AND NEW ZEALAND
7 participants for fact-finding mission (7 days): 5 Senators, 2 staff (1 clerk, 1 analyst)







TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES







9.Transportation - air97,840




5 senators x $16,300 (0224)





2 staff x $8,170 (0227)



10.Hotel accommodation12,600




5 senators, $300/night, 6 nights (0222)





2 staff, $300/night, 6 nights (0226)



11.Per diem10,290




5 senators, $210/day, 7 days (0221)





2 staff, $210/day, 7 days (0225)



12.Working meals (travel) (0231)5,000


13.Taxis1,750




5 senators x $250 (0223)





2 staff x $250 (0232)



14.Charter bus (0228)7,500




(5 days, $1,500/day)



Sub-total
$134,980








ALL OTHER EXPENDITURES











OTHER



9.Miscellaneous costs associated with travel (0229)500










COURIER



10.Courier Charges (0261)150









Sub-total
$650








Total of Activity 3

$135,630







Grand Total


$ 426,156






























The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, April 13, 2017

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Fisheries and Oceans for the proposed expenditures of the said committee for the fiscal year ending March 31, 2018, for the purpose of its special study on Maritime Search and Rescue activities, including current challenges and opportunities, as authorized by the Senate on Thursday, April 14, 2016. The approved budget is as follows:

Activity 1: Ontario, Quebec and Nunavut

$
Activity 2: United Kingdom, Ireland, Norway and Denmark

$125,000
Activity 3: Australia and New Zealand

$
TOTAL

$125,000

(includes funds for a fact-finding mission; includes funds for 5 senators to travel; decision on Activity 1 and 3 deferred)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

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In keeping with the claw back process that is already in effect, any unexpended funds allocated in this budget for travel will be returned to the central committees’ budget at the end of October 2017, to ensure that funds are not tied up unnecessarily. These funds will be made available for redistribution to all committees for travel in the Fall of 2017, upon application to the Committee on Internal Economy, Budgets and Administration.

Any surplus funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LEO HOUSAKOS

Chair