Standing Senate Committee on Transport and Communications

Report of the committee

Thursday, April 6, 2017

The Standing Senate Committee on Transport and Communications has the honour to present its

SEVENTH REPORT

Your committee, which was authorized by the Senate on Wednesday, March 9, 2016, to study the regulatory and technical issues related to the deployment of connected and automated vehicles, respectfully requests funds for the fiscal year ending March 31, 2018.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

MICHAEL L. MACDONALD

Deputy Chair

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STANDING SENATE COMMITTEE ON TRANSPORT AND COMMUNICATIONS

Study on the regulatory and technical issues related to the deployment of connected and automated vehicles

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2018

Extract from the Journals of the Senate, Wednesday, March 9, 2016:

The Honourable Senator Dawson moved, seconded by the Honourable Senator Moore:

That the Standing Senate Committee on Transport and Communications be authorized to examine and report on the regulatory and technical issues related to the deployment of connected and automated vehicles. In particular, the study would consider the long-term implications and challenges of these technologies, such as the impacts on privacy, energy, land use, transportation demand and employment; and

That the committee report to the Senate no later than March 30, 2017, and that it retain all powers necessary to publicize its findings until 180 days after the tabling of the final report.

The question being put on the motion, it was adopted.

Extract from the Journals of the Senate of Thursday, March 9, 2017:

The Honourable Senator MacDonald moved, seconded by the Honourable Senator Marshall:

That, notwithstanding the order of the Senate adopted on Wednesday, March 9, 2016, the date for the final report of the Standing Senate Committee on Transport and Communications in relation to its study on the regulatory and technical issues related to the deployment of connected and automated vehicles be extended from March 30, 2017 to December 31, 2017.

The question being put on the motion, it was adopted.

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

ACTIVITY 1:
TORONTO, ONTARIO


$31,304
ACTIVITY 2:
WATERLOO, ONTARIO

$54,038
ACTIVITY 3:
KANATA, ONTARIO

$1,800
TOTAL
$87,142

The above budget was approved by the Standing Senate Committee on Transport and Communications on Tuesday, March 28, 2017.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
Président du Comité sénatorial permanent des transports et des communications
DENNIS DAWSON
Chair, Standing Senate Committee on Transport and Communications











Date
Président du Comité permanent de la régie interne, des budgets et de l’administration
LEO HOUSAKOS
Chair, Standing Committee on Internal Economy, Budgets and Administration

HISTORICAL INFORMATION

GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY

Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.

Incurred expenses for fiscal year 2016-2017: $ 7,130

Projected expenses for fiscal year 2017-2018: $ 87,142

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STANDING SENATE COMMITTEE ON TRANSPORT AND COMMUNICATIONS

Study on the regulatory and technical issues related to the deployment of connected and automated vehicles

EXPLANATION OF BUDGET ITEMS APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2018

ACTIVITY 1: TORONTO, ONTARIO


April 19 and 20, 2017



CONFERENCE ON AUTOMATED VEHICLES
8 participants: 6 Senators, 2 staff (2 analysts)







PROFESSIONAL AND OTHER SERVICES









1.Conference fees (0406)7,776




(8 participants x $972)



Sub-total
$7,776








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES








TRAVEL



1.Transportation - air13,800




6 senators x $2,000 (0224)





2 staff x $900 (0227)



2.Hotel accommodation4,800




6 senators, $300/night, 2 nights (0222)





2 staff, $300/night, 2 nights (0226)



3.Per diem2,328




6 senators, $97/day, 3 days (0221)





2 staff, $97/day, 3 days (0225)



4.Taxis1,600




6 senators x $200 (0223)





2 staff x $200 (0232)



Sub-total
$22,528








ALL OTHER EXPENDITURES









1.Miscellaneous costs associated with travel (0229)1,000


Sub-total
$1,000








Total of Activity 1
$31,304







ACTIVITY 2: WATERLOO, ONTARIO
May 29 and 30, 2017



FACT-FINDING MISSION - University of Waterloo
18 participants: 10 Senators, 8 staff



(2 clerks, 2 analysts, 3 interpreters and 1 communication officer)














TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES







1.Transportation - air27,200




10 senators x $2,000 (0224)





8 staff x $900 (0227)



2.Hotel accommodation9,000




10 senators, $250/night, 2 nights (0222)





8 staff, $250/night, 2 nights (0226)



3.Per diem5,238




10 senators, $97/day, 3 days (0221)





8 staff, $97/day, 3 days (0225)



4.Working meals (travel) (0231)1,500


5.Taxis6,300




10 senators x $350 (0223)





8 staff x $350 (0232)



6.Charter bus (0228)2,000




(2 days, $1,000/day)



Sub-total
$51,238








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)1,000










RENTALS



2.Rental - interpretation equipment (0504)1,800




(2 days, $900/day)



Sub-total
$2,800








Total of Activity 2
$54,038







ACTIVITY 3: KANATA, ONTARIO

June, 2017

FACT-FINDING MISSION - QNX FACILITIES

23 participants: 15 Senators, 8 staff

(2 clerks, 2 analysts, 3 interpreters and 1 communication officer)


TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES







1.Charter bus (0228)1,000




(1 day, $1,000/day)



Sub-total
$1,000








ALL OTHER EXPENDITURES










RENTALS



1.Rental - interpretation equipment (0504)800




(1 day, $800/day)



Sub-total
$800








Total of Activity 3
$1,800







Grand Total

$ 87,142

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, April 6, 2017

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Transport and Communications for the proposed expenditures of the said committee for the fiscal year ending March 31, 2017, for the purpose of its special study on the regulatory and technical issues related to the deployment of connected and automated vehicles, as authorized by the Senate on Wednesday, March 9, 2016. The approved budget is as follows:

Activity 1:
Toronto, Ontario


$31,304
Activity 2:
Waterloo, Ontario

$54,038
Activity 3:
Kanata, Ontario

$1,800
TOTAL
$87,142

(includes funds for a conference (6 senators to travel); includes funds for 2 fact-finding missions (10 and 15 senators to travel ))

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

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In keeping with the claw back process that is already in effect, any unexpended funds allocated in this budget for travel will be returned to the central committees’ budget at the end of October 2017, to ensure that funds are not tied up unnecessarily. These funds will be made available for redistribution to all committees for travel in the Fall of 2017, upon application to the Committee on Internal Economy, Budgets and Administration.

Any surplus funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LEO HOUSAKOS

Chair