Standing Senate Committee on Official Languages

Report of the committee

Thursday, April 6, 2017

The Standing Senate Committee on Official Languages has the honour to present its

THIRD REPORT

Your committee, which was authorized by the Senate on Wednesday, April 20, 2016, to study the challenges associated with access to French-language schools and French immersion programs in British Columbia, respectfully requests funds for the fiscal year ending March 31, 2018.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

CLAUDETTE TARDIF

Chair

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STANDING SENATE COMMITTEE ON OFFICIAL LANGUAGES

Study on the challenges associated with access to French schools and French immersion programs in B.C.

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2018

Extract from the Journals of the Senate, Wednesday, April 20, 2016:

The Honourable Senator Tardif moved, seconded by the Honourable Senator Dawson:

That the Standing Senate Committee on Official Languages be authorized to examine and report on the challenges associated with access to French-language schools and French immersion programs in British Columbia;

That the papers and evidence received and taken, and work accomplished by the committee on its study of best practices for language policies and second-language learning in a context of linguistic duality or plurality during the Second Session of the Forty-first Parliament be referred to the committee; and

That the committee submit its final report to the Senate no later than December 15, 2016, and that the committee retain all powers necessary to publicize its findings for 180 days after the tabling of the final report.

After debate,

The question being put on the motion, it was adopted.

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

Activity 1: Press Conference in Vancouver, B.C.
$21,440
TOTAL

$21,440

The above budget was approved by the Standing Senate Committee on Official Languages on Monday, March 27, 2017.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
Présidente du Comité sénatorial permanent des langues officielles
CLAUDETTE TARDIF
Chair, Standing Senate Committee on Official Languages











Date
Président du Comité permanent de la régie interne, des budgets et de l’administration
LEO HOUSAKOS
Chair, Standing Committee on Internal Economy, Budgets and Administration

HISTORICAL INFORMATION

GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY

Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.

Public Hearing and Fact-finding (Vancouver and Victoria): $ 63,294 (estimated)

Estimate of the total cost of the special study: $ 84,734

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STANDING SENATE COMMITTEE ON OFFICIAL LANGUAGES

Study on the challenges associated with access to French schools and French immersion programs in B.C.

EXPLANATION OF BUDGET ITEMS APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2018

ACTIVITY 1: PRESS CONFERENCE IN VANCOUVER — REPORT ON BC SCHOOL FRENCH ACCESS
4 participants: 3 Senators, 1 communication officer







TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES







1.Transportation - air12,650




3 senators x $3,800 (0224)





1 staff x $1,250 (0227)



2.Hotel accommodation6,400




3 senators, $400/night, 5 nights total (0222)





1 staff, $400/night, 1 night (0226)



3.Per diem990




1 senator, $99/day, 2 days (0221)





2 senators, $99/day, 3 days (0221)





1 staff, $99/day, 2 days (0225)



4.Taxis800




3 senators x $200 (0223)





1 staff x $200 (0232)



Sub-total
$20,840








ALL OTHER EXPENDITURES










PRINTING



1.Printing (0321)100










RENTALS



2.Rental - interpretation equipment (0504)500




(1/2 day services)



Sub-total
$600








Total of Activity 1

$ 21,440







Grand Total

$ 21,440

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, April 6, 2017

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Official Languages for the proposed expenditures of the said committee for the fiscal year ending March 31, 2017, for the purpose of its special study on the challenges associated with access to French-language schools and French immersion programs in British Columbia, as authorized by the Senate on Wednesday, April 20, 2016. The approved budget is as follows:

Activity 1: Press Conference in Vancouver, B.C.
$17,440
TOTAL

$17,440

(includes funds for a press conference; includes funds for 3 senators to travel)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

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In keeping with the claw back process that is already in effect, any unexpended funds allocated in this budget for travel will be returned to the central committees’ budget at the end of October 2017, to ensure that funds are not tied up unnecessarily. These funds will be made available for redistribution to all committees for travel in the Fall of 2017, upon application to the Committee on Internal Economy, Budgets and Administration.

Any surplus funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LEO HOUSAKOS

Chair