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Report of the committee

Thursday, March 29, 2018

The Standing Senate Committee on Fisheries and Oceans has the honour to present its

TENTH REPORT

Your committee, which was authorized by the Senate on Thursday, April 14, 2016, to study Maritime Search and Rescue activities, including current challenges and opportunities, respectfully requests funds for the fiscal year ending March 31, 2019.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

FABIAN MANNING

Chair

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STANDING SENATE COMMITTEE ON FISHERIES AND OCEANS

Study on Maritime Search and Rescue activities, including current challenges and opportunities

APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2019

Extract from the Journals of the Senate of Thursday, April 14, 2016:

The Honourable Senator Manning moved, seconded by the Honourable Senator Wells:

That the Standing Senate Committee on Fisheries and Oceans be authorized to examine and report on Maritime Search and Rescue activities, including current challenges and opportunities; and

That the Committee report from time to time to the Senate, but no later than November 30, 2017, and that the Committee retain all powers necessary to publicize its findings for 180 days after the tabling of the final report.

After debate,

The question being put on the motion, it was adopted.

ATTEST

Charles Robert

Clerk of the Senate

Extract from the Journals of the Senate, Tuesday, November 28, 2017:

The Honourable Senator Gold moved, for the Honourable Senator Manning, seconded by the Honourable Senator Mégie:

That, notwithstanding the order of the Senate adopted on Thursday, April 14, 2016, the date for the final report of the Standing Senate Committee on Fisheries and Oceans in relation to its study on Maritime Search and Rescue activities, including current challenges and opportunities be extended from November 30, 2017 to June 30, 2018.

The question being put on the motion, it was adopted.

ATTEST

Nicole Proulx

Clerk of the Senate

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SUMMARY OF BUDGET

Activity 1: Iqaluit, Nunavut & Kuujjuaq, Québec
$129,636
Activity 2: Trenton, Ontario
$5,975
Activity 3:
Québec City, Québec

$26,475
Grand Total

$162,086

The above budget was approved by the Standing Senate Committee on Fisheries and Oceans on Thursday, March 22, 2018.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
Président du Comité sénatorial permanent des pêches et des océans
FABIAN MANNING
Chair, Standing Senate Committee on Fisheries and Oceans











Date
Président du Comité permanent de la régie interne, des budgets et de l’administration
LARRY W. CAMPBELL
Chair, Standing Committee on Internal Economy, Budgets and Administration

GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY

Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.

Expenses for fiscal year 2016-2017: $85,754

Expenses for fiscal year 2017-2018: $151,422

Estimate of the total cost of the special study: $399,262

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STANDING SENATE COMMITTEE ON FISHERIES AND OCEANS

Study on Maritime Search and Rescue activities, including current challenges and opportunities

EXPLANATION OF BUDGET ITEMS

APPLICATION FOR BUDGET AUTHORIZATION

FOR THE FISCAL YEAR ENDING MARCH 31, 2019

ACTIVITY 1: Iqaluit, Nunavut & Kuujjuaq, Québec
Fact-finding in Iqaluit and Kuujjuaq and Public Hearings in Iqaluit
19 participants: 8 senators, 11 staff
(1 clerk, 1 analyst, 1 logistics officer, 1 administrative assistant, 3 interpreters (FR&EN)
2 interpreters (Inuktituk), 1 stenographer, 1 communications officer)







PROFESSIONAL AND OTHER SERVICES


1.Reporting/transcribing (0403)3,300




(1 day, $3,300/day)



2.Transcript editing services (0143)1,500


3.Translators (0445)200




(1 translator/interpreter, 2 days, $100/day)



Sub-total
$5,000








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES

2.Transportation - air43,700




8 senators x $2,300 (0224)





11 staff x $2,300 (0227)



3.Hotel accommodation9,500




8 senators, $250/night, 2 nights (0222)





11 staff, $250/night, 2 nights (0226)



4.Per diem6,346




8 senators, $167/day, 2 days (0221)





11 staff, $167/day, 2 days (0225)



5.Per diem1,260




8 senators, $105/day, 1 day (0221)





4 staff, $105/day, 1 day (0225)



6.Working meals (travel) (0231)3,000


7.Taxis1,900




8 senators x $100 (0223)





11 staff x $100 (0232)



8.Charter bus (0228)3,000




(2 days, $1,500/day)



9.Charter flight (0233) (sole-sourcing)50,000


Sub-total
$118,706








ALL OTHER EXPENDITURES










OTHER



2.Miscellaneous costs associated with travel (0229)1,000










COURIER



3.Courier Charges (0261)150










RENTALS



4.Rental office space (meeting rooms) (0540)1,000




(1 day, $1,000/day)



5.Rental - interpretation equipment (0504)3,780




(1 day, $3,780/day)



Sub-total
$5,930








Total of Activity 1
$129,636







ACTIVITY 2: Trenton, Ontario
Fact-finding



15 participants: 8 senators, 7 staff
(1 clerk, 1 logistics officer, 1 analyst, 1 communications officer, 3 interpreters)







TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES

1.Per diem1,575




8 senators, $105/day, 1 day (0221)





7 staff, $105/day, 1 day (0225)



2.Working meals (travel) (0231)1,000


3.Charter bus (0228)2,500




(1 day, $2,500/day)



Sub-total
$5,075








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)500










RENTALS



2.Rental - interpretation equipment (0504)400




(1 day, $400/day)



Sub-total
$900








Total of Activity 2
$5,975





















ACTIVITY 3: Québec City, Québec
Fact-finding



15 participants: 8 senators, 7 staff
(1 clerk, 1 logistics officer, 1 analyst, 1 communications officer, 3 interpreters)







TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES

1.Per diem1,575




8 senators, $105/day, 1 day (0221)





7 staff, $105/day, 1 day (0225)



2.Working meals (travel) (0231)1,000


3.Taxis1,500




8 senators x $100 (0223)





7 staff x $100 (0232)



4.Charter bus (0228)1,500




(1 day, $1,500/day)



5.Charter flight (0233)20,000


Sub-total
$25,575








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)500



RENTALS



2.Rental - interpretation equipment (0504)400




(1 day, $400/day)



Sub-total
$900

Total of Activity 3
$26,475







Grand Total

$ 162,086

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, March 29, 2018

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Fisheries and Oceans for the proposed expenditures of the said committee for the fiscal year ending March 31, 2019, for its special study on Maritime Search and Rescue activities, including current challenges and opportunities, as authorized by the Senate on Thursday, April 14, 2016. The approved budget is as follows:

Activity 1: Iqaluit, Nunavut & Kuujjuaq, Québec
$129,636
Activity 2: Trenton, Ontario
$5,975
Activity 3:
Québec City, Québec

$26,475
Grand Total

$162,086

(includes funds for public hearings and fact-finding missions, as well as approval for sole source for charter flight; includes funds for 8 senators to travel)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

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Any funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LARRY W. CAMPBELL

Chair