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Proceedings of the Standing Senate Committee on
Official Languages

Issue 2 - Second Report of the Committee


Thursday, February 7, 2008.

The Standing Senate Committee on Official Languages has the honour to present its

SECOND REPORT

Your Committee, which was authorized by the Senate on Tuesday, November 20, 2007 to study and to report from time to time on the application of the Official Languages Act and of the regulations and directives made under it, within those institutions subject to the Act, respectfully requests for the purpose of this study that it be empowered to engage the services of such counsel, technical, clerical and other personnel as may be necessary and to adjourn from place to place within Canada for the purpose of its study for fiscal year ending March 31, 2008.

Pursuant to chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that Committee are appended to this report.

Respectfully submitted,

MARIA CHAPUT

Chair


STANDING SENATE COMMITTEE ON
OFFICIAL LANGUAGES

SPECIAL STUDY ON
THE APPLICATION OF THE OFFICIAL LANGUAGES ACT

APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2008

Extract from the Journals of the Senate of Tuesday, November 20, 2007:

The Honourable Senator Chaput moved, seconded by the Honourable Senator Merchant:

That the Standing Senate Committee on Official Languages be authorized to study and to report from time to time on the application of the Official Languages Act and of the regulations and directives made under it, within those institutions subject to the Act;

That the Committee be authorized to study the reports and papers produced by the Minister of Official Languages, the President of the Treasury Board, the Minister of Canadian Heritage and the Commissioner of Official Languages as well as any other material concerning official languages;

That papers and evidence received and taken during the First Session of the Thirty-ninth Parliament be referred to the Committee; and

That the Committee report from time to time to the Senate but no later than December 31, 2008, and that the Committee retain all powers necessary to publicize its findings until March 31, 2009.

The question being put on the motion, it was adopted.

Paul Bélisle

Clerk of the Senate


SUMMARY OF EXPENDITURES

Professional and Other Services $ 20,000
Transportation and Communications   111,220
All Other Expenditures     9,500
Total   $ 140,720

The above budget was approved by the Standing Senate Committee on Official Languages on Monday, December 3, 2007.

The undersigned or an alternate will be in attendance on the date that this budget is considered.

 

Date MARIA CHAPUT
Chair, Standing Senate Committee on Official Languages
     
Date GEORGE J. FUREY
Chair, Standing Committee on Internal Economy, Budgets and Administration

 

HISTORICAL INFORMATION

 

2002-2003

2003-2004

2004-2005

2005-2006

2006-2007

Budget

S/O

$ 130,100

$ 10,500

$ 91,205

$ 132,125

Expenses

S/O

$ 65,805

$ 4,547

$ 35,554

$ 65, 488


STANDING SENATE COMMITTEE ON
OFFICIAL LANGUAGES

SPECIAL STUDY ON
THE APPLICATION OF THE OFFICIAL LANGUAGES ACT

EXPLANATION OF BUDGET ITEMS
APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2008

GENERAL EXPENSES
PROFESSIONAL AND OTHER SERVICES
  Hospitality - general (0410)   $ 2,000      
Working meals (0415)
(12 meals @ $ 400)
4,800
Sub-total $ 6,800
TRANSPORTATION AND COMMUNICATIONS
  COURIER          
Courier Charges (0261) $ 500
Sub-total $ 500
Total       $ 7,300  
           
ACTIVITY 1
Two days of public hearings in Vancouver and one day of fact finding in Whistler - end of March 2008
9 senators, 2 committee staff, 1 analyst, 2 stenographers, 3 interpreters, 1 communications officer (18 people)
PROFESSIONAL AND OTHER SERVICES
  Hospitality - general (0410)   $ 4,800      
  Working meals (0415)
(3 days @ $ 1,000/day)
  3,000      
Translators/interpreters (0444)
(2 days @ $ 2,700/day)
5,400
Sub-total $ 13,200
TRANSPORTATION AND COMMUNICATIONS
  TRAVEL          
  Senator's per diem (0221)
(9 Senators for 5 days @ $ 80/day)
  $ 3,600      
  Senator's accommodation (0222)
(9 Senators for 4 nights @ $ 400/ night)
  14,400      
  Senator's transportation (0224)
(9 Senators @ $ 3,200)
  28,800      
  Staff per diem (0225)
(9 staff for 5 days @ $ 80/day)
  3,600      
  Staff accommodation (0226)
(9 staff for 4 nights @ $ 400)
  14,400      
  Staff transportation (0227)
(9 staff @ $ 2,000)
  18,000      
  Ground transportation (0228)
Taxis
  2,160      
Miscellaneous costs on travel (0229)
Chartered bus
2,000
Sub-total $ 86,960
ALL OTHER EXPENDITURES
OTHER  
  Various   $ 2,500      
  RENTALS          
  Rental office space (meeting rooms) (0540)
Equipment for interpretation and recording for public hearings (2 days @ $ 2,500/day)
  5,000      
Rental office space (meeting rooms) (0540)
(2 days @ $ 1,000/day)
2,000
Sub-total $ 9,500
Total $ 109,660
           
ACTIVITY 2
One seminar
Funds are planned to allow for up to three members to participate in a seminar related to the committee mandate
TRANSPORTATION AND COMMUNICATIONS
  TRAVEL          
  Senator's per diem (0221)
(3 Senators for 3 days @ $ 80/day)
  $ 720      
  Senator's accommodation (0222)
(3 Senators for 2 nights @ $ 300/ night)
  1,800      
  Senator's transportation (0224)
(3 Senators @ $ 3,000)
  9,000      
  Ground transportation (0228)
Taxis
  360      
Sub-total $ 11,880
Total       $ 11,880  
             
ACTIVITY 3
One conference
Funds are planned to allow for up to three members to participate in a conference related to the committee mandate
 
TRANSPORTATION AND COMMUNICATIONS  
  TRAVEL            
  Senator's per diem (0221)
(3 Senators for 3 days @ $ 80/day)
  $ 720        
  Senator's accommodation (0222)
(3 Senators for 2 nights @ $ 300/ night)
  1,800        
  Senator's transportation (0224)
(3 Senators @ $ 3,000)
  9,000        
  Ground transportation (0228)
Taxis
  360        
Sub-total $ 11,880  
Total       $ 11,880    
Grand Total   $ 140,720

The Senate administration has reviewed this budget application.

 

Heather Lank, Principal Clerk, Committees Directorate
Date
     
Hélène Lavoie, Director of Finance
Date


APPENDIX (B) TO THE REPORT

Thursday, February 7, 2008

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Official Languages for the proposed expenditures of the said Committee for the fiscal year ending March 31, 2008 for the purpose of its special study on the Official Languages Act, as authorized by the Senate on Tuesday, November 20, 2007. The said budget is as follows:

Professional and Other Services   $ 20,000
Transportation and Communications   111,220
All Other Expenditures       9,500
Total $ 140,720

(includes funds for public hearings in Vancouver, a fact-finding trip to Whistler and participation to a conference)

Respectfully submitted,

GEORGE J. FUREY

Chair


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