Proceedings of the Standing Senate Committee on
Official Languages
Issue 8 - Second Report of the Committee
Tuesday, June 2, 2009
The Standing Senate Committee on Official Languages has the honour to present its
SECOND REPORT
Your Committee, which was authorized by the Senate on Wednesday, February 25, 2009 to examine and report from time to time on the application of the Official Languages Act and of the regulations and directives made under it, within those institutions subject to the Act, respectfully requests the approval of funds for fiscal year ending March 31, 2010, and requests, for the purpose of such study, that it be empowered:
(a) to engage the services of such counsel, technical, clerical and other personnel as may be necessary;
(b) to adjourn from place to place within Canada; and
(c) to travel inside Canada.
Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that Committee are appended to this report.
Respectfully submitted,
MARIA CHAPUT
Chair
STANDING SENATE COMMITTEE ON OFFICIAL LANGUAGES
SPECIAL STUDY ON THE APPLICATION OF THE OFFICIAL LANGUAGES ACT
APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2010
Extract from the Journals of the Senate, Wednesday, February 25, 2009:
The Honourable Senator Chaput moved, seconded by the Honourable Senator Corbin:
That the Standing Senate Committee on Official Languages be authorized to study and to report from time to time on the application of the Official Languages Act and of the regulations and directives made under it, within those institutions subject to the Act;
That the committee be authorized to study the reports and papers produced by the Minister of Official Languages, the President of the Treasury Board, the Minister of Canadian Heritage and the Commissioner of Official Languages as well as any other material concerning official languages;
That the papers and evidence received and taken and work accomplished by the committee on this subject since the beginning of the First Session of the Thirty-ninth Parliament be referred to the committee;
That the committee report from time to time to the Senate but no later than June 30, 2010, and that the Committee retain all powers necessary to publicize its findings until December 31, 2010.
The question being put on the motion, it was adopted.
Paul C. Bélisle
Clerk of the Senate
SUMMARY OF EXPENDITURES
| Professional and Other Services | $ 36,200 |
| Transportation and Communications | 109,575 |
| All Other Expenditures | 41,800 |
| TOTAL | $ 187,575 |
The above budget was approved by the Standing Senate Committee on Official Languages on Monday, May 25, 2009.
The undersigned or an alternate will be in attendance on the date that this budget is considered.
| Date | MARIA CHAPUT | |
| Chair, Standing Senate Committee on Official Languages |
| Date | GEORGE J. FUREY | |
| Chair, Standing Committee on Internal Economy, Budgets and Administration |
HISTORICAL INFORMATION
| 2005-2006 | 2006-2007 | 2007-2008 1st session |
2007-2008 2nd session |
2008-2009 | |
| Budget | $ 66,095 | $ 132,525 | $ 148,100 | $ 140,720 | $ 106,082 |
| Expenses | $ 35,554 | $ 55,636 | $ 2,624 | $ 4,592 | 41,425 |
STANDING SENATE COMMITTEE ON OFFICIAL LANGUAGES
SPECIAL STUDY ON THE APPLICATION OF THE OFFICIAL LANGUAGES ACT
EXPLANATION OF BUDGET ITEMS
APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2010
| GENERAL EXPENSES | ||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| 1. | Hospitality - general (0410) | 2,000 | ||||
| Sub-total | $2,000 | |||||
| ALL OTHER EXPENDITURES | ||||||
| OTHER | ||||||
| 1. | Books, magazines and subscriptions (0702) | 1,000 | ||||
| 2. | Miscellaneous expenses (0798) | 1,000 | ||||
| COURIER | ||||||
| 3. | Courier Charges (0261) | 1,000 | ||||
| Sub-total | $3,000 | |||||
| Total of General Expenses | $5,000 | |||||
| ACTIVITY 1 : Anglophone Minority Communities - Eastern Townships, Quebec and Gaspé Peninsula (October 2009) | ||||||
| FACT-FINDING AND PUBLIC HEARINGS | ||||||
| 18 participants: 9 Senators, 9 staff Includes: Committee Clerk, Administrative Assistant, Analyst, Communications Officer, 3 interpreters (official languages) and 2 stenographs. |
||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| 1. | Hospitality - general (0410) | 1,000 | ||||
| 2. | Working meals (travel) (0231) | 3,000 | ||||
| (3 meals, $1000/meal) | ||||||
| 3. | Reporting / transcribing (0403) | 7,500 | ||||
| (3 days, $2500/day) | ||||||
| 4. | Translators/interpreters (0444) | 11,200 | ||||
| (4 days, $2800/day) | ||||||
| Sub-total | $22,700 | |||||
| TRANSPORTATION AND COMMUNICATIONS | ||||||
| TRAVEL | ||||||
| 1. | Air transportation | 22,500 | ||||
| 9 senators x $1500 (0224) | ||||||
| 9 staff x $1000 (0227) | ||||||
| 2. | Hotel accommodation | 27,000 | ||||
| 9 senators, $250/night, 6 nights (0222) | ||||||
| 9 staff, $250/night, 6 nights (0226) | ||||||
| 3. | Per diem | 9,000 | ||||
| 9 senators, $100/day, 5 days (0221) | ||||||
| 9 staff, $100/day, 5 days (0225) | ||||||
| 4. | Ground transportation - taxis | 1,800 | ||||
| 9 senators x $100 (0223) | ||||||
| 9 staff x $100 (0232) | ||||||
| 5. | Ground transportation - bus rental (0228) | 3,000 | ||||
| (3 days, $1000/day) | ||||||
| Sub-total | $63,300 | |||||
| ALL OTHER EXPENDITURES | ||||||
| OTHER | ||||||
| 1. | Advertising (0319) | 20,000 | ||||
| 2. | Miscellaneous costs on travel (0229) | 5,000 | ||||
| COURIER | ||||||
| 3. | Courier Charges (0261) | 500 | ||||
| TELECOMMUNICATIONS | ||||||
| 4. | Telephone services (0270) | 300 | ||||
| RENTALS | ||||||
| 5. | Rental office space (meeting rooms) (0540) | 3,000 | ||||
| (3 days x $1000/day) | ||||||
| Sub-total | $28,800 | |||||
| Total of Activity 1 | $114,800 | |||||
| ACTIVITY 2 : Conferences | ||||||
| a) International conference | ||||||
| 2 participants: 2 Senators | ||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| 1. | Conference fees (0406) | 4,000 | ||||
| (2 participants x $2000) | ||||||
| Sub-total | $4,000 | |||||
| TRANSPORTATION AND COMMUNICATIONS | ||||||
| TRAVEL | ||||||
| 1. | Air transportation | 20,000 | ||||
| 2 senators x $10000 (0224) | ||||||
| 2. | Hotel accommodation | 1,800 | ||||
| 2 senators, $300/night, 3 nights (0222) | ||||||
| 3. | Per diem | 800 | ||||
| 2 senators, $100/day, 4 days (0221) | ||||||
| 4. | Ground transportation - taxis | 400 | ||||
| 2 senators x $200 (0223) | ||||||
| Sub-total | $23,000 | |||||
| ALL OTHER EXPENDITURES | ||||||
| 1. | Miscellaneous costs on travel (0229) | 5,000 | ||||
| Sub-total | $5,000 | |||||
| Sub-total of Activity 2 a) | $32,000 | |||||
| b) National conference | ||||||
| 5 participants: 5 Senators | ||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| 1. | Conference fees (0406) | 7,500 | ||||
| (5 participants x $1500) | ||||||
| Sub-total | $7,500 | |||||
| TRANSPORTATION AND COMMUNICATIONS | ||||||
| TRAVEL | ||||||
| 1. | Air transportation | 15,000 | ||||
| 5 senators x $3000 (0224) | ||||||
| 2. | Hotel accommodation | 6,000 | ||||
| 5 senators, $300/night, 4 nights (0222) | ||||||
| 3. | Per diem | 1,275 | ||||
| 5 senators, $85/day, 3 days (0221) | ||||||
| 4. | Ground transportation - taxis | 1,000 | ||||
| 5 senators x $200 (0223) | ||||||
| Sub-total | $23,275 | |||||
| ALL OTHER EXPENDITURES | ||||||
| 1. | Miscellaneous costs on travel (0229) | 5,000 | ||||
| Sub-total | $5,000 | |||||
| Sub-total of Activity 2 b) | $35,775 | |||||
| Total of Activity 2 | $67,775 | |||||
| Grand Total | $ 187,575 | |||||
The Senate administration has reviewed this budget application.
| Heather Lank, Principal Clerk,Committees Directorate | Date |
| Nicole Proulx, Director of Finance | Date |
APPENDIX (B) TO THE REPORT
Thursday, May 28, 2009
The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Official Languages for the proposed expenditures of the said Committee for the fiscal year ending March 31, 2010 for the purpose of its special study on the application of the Official Languages Act, as authorized by the Senate on Wednesday, February 25, 2009. The approved budget is as follows:
Professional and Other Services $ 28,094 Transportation and Communications 76,955 All Other Expenditures 31,751 Total $ 136,800
(includes funds for a fact-finding mission, public hearings and participation at conferences)
Respectfully submitted,
GEORGE J. FUREY
Chair