Report of the committee

Wednesday, June 6, 2018

The Standing Senate Committee on Aboriginal Peoples has the honour to present its

THIRTEENTH REPORT

Your committee, which was authorized by the Senate on Thursday, December 15, 2016, to study the new relationship between Canada and First Nations, Inuit and Métis peoples, respectfully requests funds for the fiscal year ending March 31, 2019.

Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.

Respectfully submitted,

LILLIAN EVA DYCK

Chair

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STANDING SENATE COMMITTEE ON ABORIGINAL PEOPLES

Study on the new relationship between Canada and First Nations, Inuit and Métis peoples

APPLICATION FOR SUPPLEMENTARY BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2019

Extract from the Journals of the Senate, Thursday, December 15, 2016:

The Honourable Senator Dyck moved, seconded by the Honourable Senator Watt:

That the Standing Senate Committee on Aboriginal Peoples be authorized to examine and report on a new relationship between Canada and First Nations, Inuit and Metis peoples, including, but not limited to:

(athe history of the relationship between indigenous people and newcomers;

(bthe main principles of a new relationship; and

(cthe application of these principles to specific issues affecting indigenous people in Canada.

That the committee submit its final report no later than October 31, 2018 and that the committee retain all powers necessary to publicize its findings for 180 days after the tabling of the final report.

The question being put on the motion, it was adopted.

Charles Robert

Clerk of the Senate

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SUMMARY OF BUDGET

Activity 1: Western Arctic
$237,640
Activity 2: British Columbia
$195,400
TOTAL

$433,040

The above budget was approved by the Standing Senate Committee on Aboriginal Peoples on Tuesday, May 29, 2018.

The undersigned or an alternate will be in attendance on the date that this budget is considered.












Date
Présidente du Comité sénatorial permanent des peuples autochtones
LILLIAN EVA DYCK
Chair, Standing Senate Committee on Aboriginal Peoples











Date
Président du Comité permanent de la régie interne, des budgets et de l’administration
LARRY W. CAMPBELL
Chair, Standing Committee on Internal Economy, Budgets and Administration

GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY

Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.

Expenses for fiscal year 2017-18: $212,224

Expenses for fiscal year 2018-19: $434,940

Estimate of the total cost of the special study: $650,000

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STANDING SENATE COMMITTEE ON ABORIGINAL PEOPLES

Study on the new relationship between Canada and First Nations, Inuit and Métis peoples

EXPLANATION OF BUDGET ITEMS

APPLICATION FOR SUPPLEMENTARY BUDGET AUTHORIZATION

FOR THE FISCAL YEAR ENDING MARCH 31, 2019

ACTIVITY 1: Western Arctic



FACT-FINDING and PUBLIC HEARINGS



18 participants: 8 senators, 10 staff



(1 clerk, 2 analysts, 2 communications officer, 1 logistics officer, 1 administrative assistant, 3 interpreters)







PROFESSIONAL AND OTHER SERVICES










HOSPITALITY



1.Hospitality - gifts (0424)1,000










OTHER



2.Interpreters (0444)5,000




(5 days, $1,000/day)



3.Reporting/transcribing (0403)3,500




(1 day, $3,500/day)



4.Transcript editing services (0143)2,000


Sub-total
$11,500








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES








1.Transportation - air65,000




8 senators x $5,000 (0224)





10 staff x $2,500 (0227)



2.Hotel accommodation22,500




8 senators, $250/night, 5 nights (0222)





10 staff, $250/night, 5 nights (0226)



3.Per diem14,040




8 senators, $130/day, 6 days (0221)





10 staff, $130/day, 6 days (0225)



4.Working meals (travel) (0231)10,000


5.Taxis3,600




8 senators x $200 (0223)





10 staff x $200 (0232)



6.Charter bus (0228)4,000




(4 days, $1,000/day)



7.Charter flight (0233)(Sole Source)90,000


Sub-total
$209,140








ALL OTHER EXPENDITURES










RENTALS



2.Rental office space (meeting rooms) (0540)5,000




(5 days, $1,000/day)



3.Rental - interpretation equipment (0504)12,000




(1 day, $12,000/day)



Sub-total
$17,000








Total of Activity 1
$237,640







ACTIVITY 2: British Columbia



FACT-FINDING and PUBLIC HEARINGS



18 participants: 8 senators, 10 staff



(1 clerk, 2 analysts, 2 communications officer, 1 logistics officer, 1 administrative assistant, 3 interpreters)

PROFESSIONAL AND OTHER SERVICES










HOSPITALITY



1.Hospitality - gifts (0424)1,000










OTHER



2.Interpreters (0444)5,000




(5 days, $1,000/day)



3.Reporting/transcribing (0403)3,500




(1 day, $3,500/day)



4.Transcript editing services (0143)2,000


Sub-total
$11,500








TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES








1.Transportation - air56,000




8 senators x $4,500 (0224)





10 staff x $2,000 (0227)



2.Hotel accommodation22,500




8 senators, $250/night, 5 nights (0222)





10 staff, $250/night, 5 nights (0226)



3.Per diem10,800




8 senators, $100/day, 6 days (0221)





10 staff, $100/day, 6 days (0225)



4.Working meals (travel) (0231)10,000


5.Taxis3,600




8 senators x $200 (0223)





10 staff x $200 (0232)



6.Charter bus (0228)4,000




(4 days, $1,000/day)



7.Charter flight (0233)(Sole Source)65,000


Sub-total
$171,900








ALL OTHER EXPENDITURES










OTHER



1.Miscellaneous costs associated with travel (0229)1,000










RENTALS



2.Rental office space (meeting rooms) (0540)7,500




(5 days, $1,500/day)



3.Rental - interpretation equipment (0504)3,500




(1 day, $3,500/day)



Sub-total
$12,000








Total of Activity 2
$195,400







Grand Total

$ 433,040

The Senate Administration has reviewed this budget application.












Date
Blair Armitage, Principal Clerk,
Committees Directorate











Date
Nathalie Charpentier, Comptroller,
Finance and Procurement Directorate

APPENDIX (B) TO THE REPORT

Thursday, May 31, 2018

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Aboriginal Peoples for the proposed expenditures of the said committee for the fiscal year ending March 31, 2019, for the purpose of its special study on the new relationship between Canada and First Nations, Inuit and Métis peoples, as authorized by the Senate on Thursday, December 15, 2016. The approved budget is as follows:

Activity 1: Western Arctic
$237,640
Activity 2: British Columbia
$—-
TOTAL

$237,640

(includes funds for public hearings and a fact-finding mission, as well as approval for sole source for charter flight; includes funds for 8 senators to travel - decision on Activity 2 deferred)

The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity;

Budgets normally include funds for the full membership of the committee to travel;

In general, a reduced delegation actually travels and efforts are made to find additional savings;

Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate;

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In keeping with the claw back process that is already in effect, any unexpended funds allocated in this budget for travel will be returned to the central committees’ budget at the end of October 2018, to ensure that funds are not tied up unnecessarily. These funds will be made available for redistribution to all committees for travel in the Fall of 2018, upon application to the Committee on Internal Economy, Budgets and Administration.

Any funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.

Respectfully submitted,

LARRY W. CAMPBELL

Chair