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CIBA - Standing Committee

Internal Economy, Budgets and Administration

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41-1 41st Parliament, 1st Session (June 2, 2011 - September 13, 2013)
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Proceedings of the Standing Committee on
Internal Economy, Budgets and Administration

Issue 1 - Minutes of Proceedings - June 14, 2011

OTTAWA, Tuesday, June 14, 2011
(2)

The Standing Committee on Internal Economy, Budgets and Administration met this day at 9:03 a.m., pursuant to rule 88 of the Rules of the Senate, to organize the activities of the committee.

Members of the committee present: The Honourable Senators Campbell, Cordy, Furey, Mockler, Munson, Poulin, Smith (Saurel), Stewart Olsen, Stratton, Tkachuk and Wallin (11).

Also in attendance: Mr. Gary W. O'Brien, Clerk of the Senate, other senior Senate officials.

IE/2011-06-14/011(P) — Election of Chair

Pursuant to rule 88, the clerk of the committee presided over the election of the chair.

It was moved by the Honourable Senator Furey that the Honourable Senator Tkachuk be elected chair of the committee.

The question being put on the motion, it was resolved in the affirmative.

The clerk invited Senator Tkachuk to take the chair.

IE/2010-06-14/012(P) — Election of Deputy Chair

It was moved by the Honourable Senator Cordy that the Honourable Senator Furey be elected deputy chair of the committee.

The question being put on the motion, it was resolved in the affirmative.

IE/2011-06-14/013(P) — Subcommittee on Agenda and Procedure (Steering Committee)

It was moved by the Honourable Senator Wallin:

That the initial membership of the Subcommittee on Agenda and Procedure (steering committee) be composed of the chair, the deputy chair and the Honourable Senator Stewart Olsen;

That pursuant to rule 96(5) of the Rules of the Senate, that the quorum be three (3) members, including the chair and deputy chair, and that the government whip be authorized to designate for substitution, from time to time, the third member with a member from the main committee on the subcommittee;

That the clerk be informed of any such substitution in writing;

That the subcommittee be empowered to make decisions on behalf of the committee with respect to its agenda and schedule meetings; and

That if the full committee is unable to meet, the Subcommittee on Agenda and Procedure (steering committee) be authorized to deal with and resolve immediate administrative problems; and that it report its decisions at the first meeting thereafter.

The question being put on the motion, it was resolved in the affirmative.

IE/2010-06-14/014(P) — Appointment of Representatives on the Joint Interparliamentary Council (JIC)

It was moved by Senator Wallin that the Honourable Senators Tkachuk, Furey and Stewart Olsen be named to represent the Senate on the Joint Interparliamentary Council (JIC).

The question being put on the motion, it was resolved in the affirmative.

IE/2010-06-14/015(P) — Creation of the Audit Subcommittee

It was moved by Senator Wallin that an Audit Subcommittee be established and that it be composed of the Honourable Senators Tkachuk, Furey and Stewart Olsen.

The question being put on the motion, it was resolved in the affirmative.

IE/2010-06-14/016(P) — Creation of the Subcommittee on the Review of Committee Budgets and International Travel

It was moved by Senator Tkachuk,

That a Subcommittee on the Review of Committee Budgets and International Travel be established and that the members be named by the steering committee;

That the subcommittee be mandated to review committee budgets and to make recommendations on the allocation and release of funds and to review applications for international travel and make recommendations; and

That the Subcommittee on Agenda and Procedure (steering committee) be authorized to make substitutions to the membership, after the usual consultations.

The question being put on the motion, it was resolved in the affirmative.

IE/2010-06-14/017(P) — Creation of the Subcommittee on Security and Accommodation

It was moved by Senator Tkachuk,

That a Subcommittee on Security and Accommodation be established with a total membership of five composed of three members of the Internal Economy Committee and two ``ad hoc'' members (one from the government side and the other from the opposition) for corporate representation;

That the members, including the two ``ad hoc'' members be designated by the steering committee;

That the Speaker of the Senate be named an ex officio member of the Subcommittee on Security and Accommodation; and

That the mandate of the Subcommittee on Security and Accommodation be to:

  • review and make recommendations regarding the security of the Senate precinct;
  • consider other matters affecting the safety and security of the Parliamentary Precinct;
  • review and make recommendations regarding the governance, accommodation and major renovations of the Senate precinct;
  • advise the Speaker on matters relating to security and accommodation of the Parliamentary Precinct.

The question being put on the motion, it was resolved in the affirmative.

IE/2010-06-14/018(P) — Creation of the Artwork Advisory Working Group

The chair moved that an Artwork Advisory Working Group be established and that members be named by the steering committee.

The mandate of the Artwork Advisory Working Group is to provide advice and oversight on: matters related to the acquisition of heritage assets and works of art for the Senate; the display of works of art and the development of supporting policies and guidelines; and other matters referred to it.

The question being put on the motion, it was resolved in the affirmative.

IE/2010-06-14/019(P) — Creation of the Special Subcommittee on Diversity

The chair moved that a Special Subcommittee on Diversity be established and that members be named by the steering committee.

The mandate of the Special Subcommittee on Diversity is to undertake a review of the Employment Equity Report 2006-09, examine the related draft policy and consider recruitment and retention strategies that will enable the Senate to reflect Canada's diversity in its workforce and workplace.

The question being put on the motion, it was resolved in the affirmative.

At 9:09 a.m., the committee proceeded in camera.

At 9:11 a.m., the committee adjourned to the call of the chair.

ATTEST:


Gary W. O'Brien

Clerk of the Senate and Clerk of the Standing Committee on
Internal Economy, Budgets and Administration

Lucie Lavoie

Recording Secretary

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