THE STANDING COMMITTEE ON AUDIT AND OVERSIGHT

MINUTES OF PROCEEDINGS

OTTAWA, Wednesday, October 18, 2023
(22)

[English]

Pursuant to the order of the Senate of December 9, 2021, the Standing Committee on Audit and Oversight met in camera this day in room B30, Senate of Canada Building and with videoconference, at 1:37 p.m. ET, the chair, the Honourable Marty Klyne, presiding.

Members of the committee present: The Honourable Senators Deacon (Nova Scotia), Dupuis and Klyne (3).

External members of the committee present: Robert Plamondon (1).

External members of the committee present by videoconference: Hélène F. Fortin (1).

Participating in the meeting: Stéphanie van Beek, Procedural Clerk and Brigitte Martineau, Administrative Assistant, Committees Directorate; Danika Prud’homme, Manager, Human Resources Partner and Senator’s Services, Human Resources Directorate; Lindsay McGlashan and Rosemonde Samedy, analysts, Library of Parliament.

Pursuant to rule 12-7(4), the committee continued its consideration of the Senate’s internal and external audits and related matters.

Pursuant to rule 12-16(1)(c), the committee discussed in camera issues related to labor relations and personnel matters.

At 2:17 p.m., Danika Prud’homme was invited to join the meeting.

At 2:48 p.m., Danika Prud’homme was excused from the meeting.

At 3:22 p.m., pursuant to rule 12-16(1)(d), the committee discussed in camera a draft agenda (future business).

It was agreed that the committee send a letter to the Chair of the Subcommittee on Senate Estimates and Committee Budgets, as part of their examination of the Senate Main Estimates for the fiscal year ending March 31, 2025, to confirm a transfer of funds from the committee’s budget to that of the Office of the Clerk of the Senate to cover the difference in the Chief Audit Executive’s remuneration, now that the classification of the position has been confirmed.

It was agreed that the committee request an updated Risk Register from the Finance and Procurement Directorate.

At 3:28 p.m., the committee adjourned to the call of the chair.

ATTEST:

Maxime Fortin

Clerk of the Committee