THE STANDING COMMITTEE ON AUDIT AND OVERSIGHT

MINUTES OF PROCEEDINGS

OTTAWA, Wednesday, June 5, 2024
(33)

[English]

Pursuant to the order of the Senate of December 9, 2021, the Standing Committee on Audit and Oversight met in camera this day in room B30, Senate of Canada Building and with videoconference, at 1:31 p.m. ET, the chair, the Honourable Marty Klyne, presiding.

Members of the committee present: The Honourable Senators Deacon (Nova Scotia), Klyne, Wells and Yussuff (4).

External members of the committee present: Robert Plamondon (1).

External members of the committee present by videoconference: Hélène F. Fortin (1).

Participating in the meeting: Stéphanie van Beek, Procedural Clerk and Brigitte Martineau, Administrative Assistant, Committees Directorate; Elizabeth Cahill, Senior Manager, Audit and Government Operations and Rosemonde Samedy, Analyst, Library of Parliament; and Amipal Manchanda, Chief Audit Executive, Office of the Chief Audit Executive.

Pursuant to rule 12-7(4), the committee continued its consideration of the Senate’s internal and external audits and related matters.

Pursuant to rule 12-16(1)(d), the committee discussed in camera a draft report.

It was agreed that the draft report be adopted in principle, taking into account today’s discussions.

It was agreed that the Subcommittee on Agenda and Procedure be empowered to approve the final version of the report, in both official languages, taking into consideration today’s discussion and with any necessary editorial, grammatical or translation changes required.

It was agreed that the chair be authorized to present the report in the Senate, at the earliest opportunity.

It was agreed that the draft Internal Audit Charter be adopted in both official languages.

It was agreed that the Subcommittee on Agenda and Procedure be empowered to approve the final version of the Internal Audit Charter, in both official languages, taking into consideration today’s discussion, and with any necessary editorial, grammatical, formatting or translation changes required.

It was agreed that the final version of the Internal Audit Charter be posted on IntraSen and that an email be sent to senators and Senate Administration to inform them of its adoption, and that the Subcommittee on Agenda and Procedure be empowered to approve the final version of this email.

At 3:02 p.m., pursuant to rule 12-16(1)(c), the committee discussed in camera matters related to labour relations and personnel.

It was agreed that the Chief Audit Executive be authorized to proceed with the renewal of a contract with a casual employee for a period up to March 31, 2025, for a total of $30,000, and that the Finance and Procurement Directorate be instructed to transfer the funds from the committee's budget envelope to that of the Office of the Chief Audit Executive for the current fiscal year.

At 3:06 p.m., the committee adjourned to the call of the chair.

ATTEST:

Maxime Fortin

Clerk of the Committee