routine proceedings — The Senate

Notice of Motion to Affect Committee Membership

October 27, 2020


Hon. Raymonde Saint-Germain
[14:40]

Honourable senators, I give notice that, at the next sitting of the Senate, I will move:

That, for the remainder of the session, and notwithstanding any provision of the Rules, usual practice or previous order:

1.the Standing Committee on National Security and Defence be composed of twelve senators, other than the ex officio members;

2.the Committee of Selection; the Standing Committee on Rules, Procedures and the Rights of Parliament; and the Standing Committee on Internal Economy, Budgets and Administration be empowered to elect up to three deputy chairs;

3.all other committees, except the Standing Committee on Ethics and Conflict of Interest for Senators and the joint committees, be empowered to elect up to two deputy chairs;

4.if a committee has elected more than one deputy chair:

(a)the reference to the deputy chair in rule 12-18(2)(b)(ii) be understood as referring to all deputy chairs of the committee acting together;

(b)the reference to the deputy chair in rule 12-23(6) be understood as referring to any deputy chair of the committee acting alone; and

(c)any reference to the deputy chair of a committee in any policy or guideline adopted by the Standing Committee on Internal Economy, Budgets and Administration be understood as referring to all deputy chairs acting together, until the Standing Committee on Internal Economy, Budgets and Administration decides otherwise;

5.the Committee of Selection be a standing committee;

6.the Committee of Selection have power to make recommendations to the Senate on issues relating to meetings of either the Senate or committees by videoconference or teleconference, to the coordination of such meetings and to measures that would facilitate or enhance their operations;

7.if a Senate committee establishes a Subcommittee on Agenda and Procedure, any two members of the subcommittee be authorized to direct the clerk of the committee to convene a meeting of the committee for the purposes of considering a draft agenda by sending a signed letter to the clerk, upon receipt of which the clerk of the committee shall convene a meeting of the committee at the committee’s next meeting time, during a week that the Senate sits, according to the agreed upon schedule for committee meetings that is more than 24 hours after the receipt of the letter;

8.except in the case of the Standing Committee on Ethics and Conflict of Interest for Senators:

(a)except as provided in sub-paragraph (b), if a senator ceases to be a member of a particular recognized party or recognized parliamentary group for any reason, he or she simultaneously cease to be a member of any committee of which he or she is then a member, with the resulting vacancy to be filled by the leader or facilitator of the party or group to which the senator had belonged, following the processes established in rule 12-5;

(b)if a senator ceases to be a member of a recognized party or recognized parliamentary group because that party or group ceases to exist, he or she remain a member of any committee of which he or she was a member, subject to the provisions of sub-paragraph (c), but cease to be chair or deputy chair of any committee on which he or she held such a position, and cease to be a member of any Subcommittee on Agenda and Procedure of which he or she was a member; and

(c)if a non-affiliated senator becomes a member of a recognized party or recognized parliamentary group, he or she thereby cease to be a member of any committee of which he or she is then a member, with the resulting vacancy to be filled either by order of the Senate or the adoption by the Senate of a report of the Committee of Selection; and

9.any changes to the membership of a committee pursuant to paragraph 8 of this order be recorded in the Journals of the Senate.