Report of the committee
Thursday, October 6, 2022
The Standing Senate Committee on Foreign Affairs and International Trade has the honour to present its
EIGHTH REPORT
Your committee, which was authorized by the Senate on Thursday, February 24, 2022, to examine and report on the Canadian foreign service, respectfully requests funds for the fiscal year ending March 31, 2023, and requests, for the purpose of such study, that it be empowered:
(a) to engage the services of such counsel, technical, clerical and other personnel as may be necessary;
(b) to adjourn from place to place within Canada;
(c) to travel inside Canada; and
(d) to travel outside Canada.
Pursuant to Chapter 3:06, section 2(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.
Respectfully submitted,
PETER M. BOEHM
Chair
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STANDING SENATE COMMITTEE ON FOREIGN AFFAIRS AND INTERNATIONAL TRADE
Examine and report on the Canadian foreign service
APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2023
Extract from the Journals of the Senate of Thursday, February 24, 2022:
The Honourable Senator Boehm moved, seconded by the Honourable Senator LaBoucane-Benson:
That the Standing Senate Committee on Foreign Affairs and International Trade be authorized to examine and report on the Canadian foreign service and elements of the foreign policy machinery within Global Affairs Canada, and on other related matters; and
That the committee submit its final report no later than March 30, 2023, and that it retain all powers necessary to publicize its findings for 180 days after the tabling of the final report.
The question being put on the motion, it was adopted.
Gérald Lafrenière
Interim Clerk of the Senate
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SUMMARY OF BUDGET
| General Expenses | $ | 1,000 | ||
| Activity: Washington, D.C. (USA) (November 2022) | $ | 60,442 | ||
| TOTAL | $ | 61,442 | ||
The above budget was approved by the Standing Senate Committee on Foreign Affairs and International Trade on September 22, 2022.
The undersigned or an alternate will be in attendance on the date that this budget is considered.
| Date | Président du Comité sénatorial permanent des affaires étrangères et du commerce international PETER M. BOEHM Chair, Standing Senate Committee on Foreign Affairs and International Trade | |
| Date | Présidente du Comité permanent de la régie interne, des budgets et de l’administration LUCIE MONCION Chair, Standing Committee on Internal Economy, Budgets and Administration |
HISTORICAL INFORMATION
GENERAL ESTIMATE OF THE TOTAL COST OF THE SPECIAL STUDY
Pursuant to Chapter 3:06, section 2(2) of the Senate Administrative Rules.
Expenses for current fiscal year 2022-2023: $61,442
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STANDING SENATE COMMITTEE ON FOREIGN AFFAIRS AND INTERNATIONAL TRADE
Examine and report on the Canadian foreign service
EXPLANATION OF BUDGET ITEMS
APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2023
| GENERAL EXPENSES | ||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| HOSPITALITY | ||||||
| 1. | Hospitality - meals (0410) | 1,000 | ||||
| Sub-total | $1,000 | |||||
| Total of General Expenses | $1,000 | |||||
| ACTIVITY: Washington, D.C. (USA) (November 2022) | ||||||
| FACT-FINDING | ||||||
| 19 participants: 12 senators, 7 staff | ||||||
| (1 clerk, 1 Committees Directorate staff, 2 analysts, 2 interpreters, 1 chair’s staff) | ||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| HOSPITALITY | ||||||
| 1. | Hospitality - gifts (0424) | 300 | ||||
| Sub-total | $300 | |||||
| TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES | ||||||
| 1. | Transportation - air | 21,900 | ||||
| 12 senators x $1,300 (0224) | ||||||
| 7 staff x $900 (0227) | ||||||
| 2. | Hotel accommodation | 19,000 | ||||
| 12 senators, $500/night, 2 nights (0222) | ||||||
| 7 staff, $500/night, 2 nights (0226) | ||||||
| 3. | Per diem | 6,840 | ||||
| 12 senators, $120/day, 3 days (0221) | ||||||
| 7 staff, $120/day, 3 days (0225) | ||||||
| 4. | Working meals (travel) (0231) | 1,200 | ||||
| 5. | Taxis | 5,700 | ||||
| 12 senators x $300 (0223) | ||||||
| 7 staff x $300 (0232) | ||||||
| Sub-total | $54,640 | |||||
| ALL OTHER EXPENDITURES | ||||||
| 1. | Rental - interpretation equipment (0504) | 5,502 | ||||
| (3 days, $1,834/day) | ||||||
| Sub-total | $5,502 | |||||
| Total of Activity 1 | $60,442 | |||||
| Grand Total | $ 61,442 | |||||
The Senate Administration has reviewed this budget application.
| Date | Shaila Anwar, Clerk Assistant, Committees Directorate | |
| Date | Nathalie Charpentier, Comptroller, Finance and Procurement Directorate |
APPENDIX (B) TO THE REPORT
Thursday, October 6, 2022
The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Foreign Affairs and International Trade for the proposed expenditures of the said committee for the fiscal year ending March 31, 2023, for its special study on the Canadian foreign service, as authorized by the Senate on Thursday, February 24, 2022. The approved budget is as follows:
| Activity: Washington, D.C. (USA) (November 2022) | $ | 60,442 | ||
| TOTAL | $ | 60,442 | ||
(includes funds for a fact-finding mission and for 12 senators and 1 senator staff to travel)
The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity. Budgets normally include funds for the full membership of the committee to travel. In general, a reduced delegation actually travels and efforts are made to find additional savings. Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be reported to the Senate. Any funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.
Respectfully submitted,
LUCIE MONCION
Chair