THE STANDING COMMITTEE ON AUDIT AND OVERSIGHT

MINUTES OF PROCEEDINGS

OTTAWA, Wednesday, March 20, 2024
(28)

[English]

Pursuant to the order of the Senate of December 9, 2021, the Standing Committee on Audit and Oversight met in camera this day in room B30, Senate of Canada Building and with videoconference, at 1:30 p.m. ET, the chair, the Honourable Marty Klyne, presiding.

Members of the committee present: The Honourable Senators Deacon (Nova Scotia), Klyne, Wells and Yussuff (4).

External members of the committee present: Robert Plamondon (1).

External members of the committee present by videoconference: Hélène F. Fortin (1).

Participating in the meeting: Stéphanie van Beek, Procedural Clerk and Brigitte Martineau, Administrative Assistant, Committees Directorate; Lindsay McGlashan and Rosemonde Samedy, analysts, Library of Parliament; Amipal Manchanda, Chief Audit Executive, Office of the Chief Audit Executive; Pierre Lanctôt, Chief Financial Officer and Ronald Prud’homme, Senior Advisor, Planning, Performance and Risk Management, Finance and Procurement Directorate; David Vatcher, Director, Information Services and Martin Thibert, Manager, IT Operations and Infrastructure Support, Information Services Directorate; and Monique Daigle, Director, HR Operations, Human Resources Directorate.

Pursuant to rule 12-7(4), the committee continued its consideration of the Senate’s internal and external audits and related matters.

Pursuant to rule 12-16(1)(d), the committee discussed in camera a draft agenda (future business).

Pierre Lanctôt, Ronald Prud’homme, David Vatcher and Martin Thibert were invited to join the meeting.

At 2:36 p.m., Pierre Lanctôt, Ronald Prud’homme, David Vatcher and Martin Thibert were excused from the meeting.

It was agreed that the committee, in collaboration with the Chief Audit Executive, inform the Standing Committee on Internal Economy, Budgets and Administration of its anticipated timeline regarding the upcoming risk-based audit plan, including the expected deadline for providing feedback.

At 3:01 p.m., pursuant to rule 12-16(1)(d), the committee discussed in camera a draft report.

It was agreed that committee staff would work with the Communications, Broadcasting and Publications Directorate to prepare communications products for presentation to the committee, in preparation for the publication of future committee reports.

At 3:18 p.m., pursuant to rule 12-16(1)(c), the committee discussed in camera matters related to labour relations and personnel.

It was agreed that the Chief Audit Executive’s Chartered Professional Accountants (CPA) dues for 2024-2025, totaling $1,277.40, be reimbursed by the committee’s budget.

Monique Daigle was invited to join the meeting.

At 3:30 p.m., Amipal Manchanda and Monique Daigle were excused from the meeting.

At 3:38 p.m., the committee adjourned to the call of the chair.

ATTEST:

Maxime Fortin

Clerk of the Committee