Proactive Disclosure

Financial Reports

As part of its commitment to transparency, efficiency and accountability, the Senate of Canada (Senate) adopted a new proactive disclosure model effective July 1, 2016. This model provides more details and uniformity in the quarterly disclosure of senators’ expenses and supplements the information available in Public Accounts. The proactive disclosure reports are published within 60 days of the end of each fiscal quarter.

The disclosed expenses include expenditures and service contracts for senators, Senate House Officers and the Independent Senator Group (ISG) Facilitator, Senior Officers of the Senate Administration, as well as Senate Administration contracts worth $10,000 or more.

The model does not include expenses incurred during committee or parliamentary association business. Expenses related to travel taken by parliamentary associations are tabled in the House of Commons and the Senate shortly after each visit. Expenses related to committees are reported annually at the end of each fiscal year and tabled in the Senate.



Parliament, through the Parliament of Canada Act and appropriation acts, provides resources to the Senate. The Senate allocates resources to senators — such as office space, furnishings and equipment — and gives senators budgets so they can employ staff, hire contractors and purchase office supplies. The Senate also reimburses senators for travel, accommodation and other related approved expenses incurred while carrying out their parliamentary functions.

The Senate Administrative Rules and other policies govern senators in their use of Senate resources, which are to be used for the sole purpose of carrying out their parliamentary functions. Senators are accountable for their decisions and actions related to the use of these resources. The Senate has rules and policies that govern which expenditures can be reimbursed and a robust financial management framework to ensure that only legitimate and reasonable expenses are paid. Senate resources may not be used for partisan matters that are non-parliamentary in nature such as nomination campaigns or election campaigns.

Parliamentary functions are defined in the Senate Administrative Rules as “duties and activities related to the position of a senator, wherever performed, including public and official business and partisan matters, but excluding activities related to the election of a member of the House of Commons during an election under the Canada Elections Act; or the private business interests of a senator or a member of a senator’s family or household.”

The senators’ proactive disclosure expenditures report is divided into five sections:

  • Office Expenses (excluding salary and benefits),
  • Hospitality Expenses,
  • Living Expenses in the Parliamentary District,
  • Travel Expenses, and
  • Contract(s) Awarded.
Only Senators living outside of the Parliamentary District have access to the living expenses budget. All Senators are entitled to meal allowances when they sit in the Chamber or on a Committee past 7pm.

Expenditures are disclosed in the quarter during which they have been processed and paid by the Senate Administration, which is not necessarily the same quarter in which the senator incurred the expense.



House Officers and the ISG Facilitator are provided an additional budget to cover expenses required to fulfill their duties.

Starting April 1, 2017, the budget of the Senate House Officers and the ISG Facilitator have been consolidated with their respective office budgets. As such, the Office Expenses, Hospitality Expenses and all Contract(s) Awarded for Senators who are also House Officers or the ISG Facilitator will be disclosed under the Senate House Officers and Facilitator tab. However, please note that the Living Expenses and Travel Expenses continue to be disclosed under the Senators tab.



In order to function as a modern, efficient and effective institution, the Senate requires administrative and procedural support. This is provided by senior officers of the Senate Administration who form the Executive Committee. The Senate Administration provides services that allow senators to accomplish their work by offering support in procedure, security, financial administration, human resources, communications, building maintenance, asset management and information technology resources.

The expenses disclosed under this category reflect those incurred by the members of the Executive Committee of the Senate Administration and are divided into three categories of expenses:

  • Hospitality Expenses,
  • Travel Expenses (including conference fees)
  • Contract(s) Awarded.
Expenses for travel, hospitality and contracts awarded are displayed using a model similar to the one used for senators



The Senate Administration discloses both new and amended contracts worth $10,000 or more. All contracts are consistent with the Senate Procurement Policy.