Proceedings of the Standing Committee on
Internal Economy, Budgets and Administration

Minutes of Proceedings - April 4, 2019

OTTAWA, Thursday, April 4, 2019


The Standing Committee on Internal Economy, Budgets and Administration met this day at 8:30 a.m., in room C128, Senate of Canada Building, the chair, the Honourable Sabi Marwah, presiding.

Members of the committee present: The Honourable Senators Batters, Dean, Forest, Forest-Niesing, Housakos, Marshall, Marwah, Munson, Tannas, Tkachuk, Verner and Wetston (12).

Other senator present: The Honourable Senator Dalphond (1).

Also in attendance: Pascale Legault, Chief Corporate Services Officer and Clerk of the Standing Committee on Internal Economy, Budgets and Administration; Richard Denis, Interim Clerk of the Senate and Clerk of the Parliaments and Chief Legislative Services Officer; senior Senate officials and other support staff.

Also present: The official reporters of the Senate.


The Senate of Canada:

The Honourable Senator Serge Joyal, P.C.;

The Honourable Senator Patricia Bovey.

Pursuant to rule 12-7.  (1) of the Rules of the Senate, the committee continued its consideration of financial and administrative matters concerning the Senate’s internal administration.

CIBA/2019-04-04/563(P)|211| – Adoption of Minutes of Proceedings

The committee considered the Minutes of Proceedings of Thursday, March 21, 2019, public portion.

The Honourable Senator Wetston moved:

That the Minutes of Proceedings of Thursday, March 21, 2019 be adopted.

The question being put on the motion, it was adopted.

CIBA/2019-04-04/564(P)|395| – Report from the Artwork Advisory Working Group

The Chair, the Honourable Senator Marwah, tabled the third report of the Advisory Working Group on Artwork and Heritage Assets as follows:

Thursday, April 4, 2019

The Artwork Advisory Working Group (AAWG) of the Standing Committee on Internal Economy, Budgets and Administration has the honour to table its


Centre Block Decant

Status Update

Over the winter of 2018-2019, the AAWG’s focus has been to decant the heritage furniture and artwork in Centre Block to the Senate of Canada Building (SCB) and to storage safely. In coordination with Public Service and Procurement Canada (PSPC), the Senate’s Property and Services Directorate (PSD) oversaw the implementation of the move by conservators and art handlers. Between December 2018 and March 2019, over 400 pieces from the Senate’s Heritage Collection have been moved from Centre Block to the SCB including approximately 60 works of art from the Senate’s Collection, 25 works of art on loan to the Senate, 20 artefacts and 330 pieces of heritage furniture.

Senate Communications was present during a number of significant moves to document the process. Select images and videos have been used on the Senate’s website and social media sites to share information on the move with the public.


-           The Senate’s Heritage Collection storage facility was moved to its new location (October 2018)

-           The furniture in the Senate Chamber was moved to the SCB and updated technology was installed on the desks (December 2018 - February 2019)

-           Heritage furniture in the Speaker’s suite moved to the SCB (January - February 2019)

-           Artwork in the Senate’s Heritage Collection was moved to the SCB and hung using updated hardware (January - February 2019)

-          Artwork on loan to the Senate from the National Capital Commission (NCC) and Library and Archives Canada (LAC) were hung in committee rooms, meeting rooms, corridors and the Reading Room (January - March 2019)

-           Centre Block Chamber Doors installed in the SCB Foyer. (February 2019)

Next Steps

Based on the current schedule, the decant of remaining heritage furniture in Centre Block will be completed by April 2019. The Centre Block artwork that will be moving to storage will be moved when the weather conditions are more favorable for moving artwork. This is expected to be completed by the end of April. The War Paintings in the Senate Chamber will be removed during the month of June. The timeline for the remaining moves was developed to support PSPC’s timeline for the Centre Block

Rehabilitation and ensure the Senate’s Heritage Collection is moved safely and securely out of Centre Block. Property and Services will continue to be onsite for the duration of the move from Centre Block.

Starting at our upcoming meeting the AAWG will review the layout of artwork depicting monarchs in areas of the SCB accessible to the public as well as Indigenous works of art in committee rooms in order to preserve, as far as possible, the presentation of artwork that contributes to the celebration of the diversity of Indigenous cultures and the principles of our constitutional monarchy.

Respectfully submitted,

Patricia Bovey

Nicole Eaton

Serge Joyal, P.C.




The Honourable Senators Bovey and Joyal each made a statement and answered questions.

At 8:39 a.m., the committee suspended.

At 8:40 a.m., the committee resumed in camera, pursuant to rule 12-16. (1).

At 9:20 a.m., the committee adjourned to the call of the chair.


Pascale Legault

Chief Corporate Services Officer and Clerk of the Standing Committee on Internal Economy, Budgets and Administration

Gérald Lafrenière

Recording Secretary

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