Report of the committee
Thursday, April 11, 2024
The Standing Committee on Ethics and Conflict of Interest for Senators has the honour to present its
SECOND REPORT
Your committee, which is responsible on its own initiative for all matters relating to the Ethics and Conflict of Interest Code for Senators, pursuant to rule 12-7(3) of the Rules of the Senate, respectfully requests funds for the fiscal year ending March 31, 2025, and requests, for the purpose of such study, that it be empowered:
(a)to travel outside Canada; and
(b)to engage the services of such counsel, technical, clerical and other personnel as may be necessary.
Pursuant to Chapter 3:05, section 1(1)(c) of the Senate Administrative Rules, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that committee are appended to this report.
Respectfully submitted,
JUDITH G. SEIDMAN
Chair
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STANDING COMMITTEE ON ETHICS AND CONFLICT OF INTEREST FOR SENATORS
Consideration of matters relating to the Ethics and Conflict of Interest Code for Senators
APPLICATION FOR BUDGET AUTHORIZATION FOR THE FISCAL YEAR ENDING MARCH 31, 2025
Extract from the Rules of the Senate:
12-7. (3) the Standing Committee on Ethics and Conflict of Interest for Senators, which shall be authorized:
(a) to exercise general direction over the Senate Ethics Officer, and
(b) to be responsible, on its own initiative, for all matters relating to the Ethics and Conflict of Interest Code for Senators, including all forms involving Senators that are used in its administration, subject to the general jurisdiction of the Senate.
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SUMMARY OF BUDGET
| Activity 1: London, United Kingdom | $ | 162,560 | ||
| TOTAL | $ | 162,560 |
The above budget was approved by the Standing Committee on Ethics and Conflict of Interest for Senators on Wednesday, February 28, 2024.
The undersigned or an alternate will be in attendance on the date that this budget is considered.
| Date | Présidente du Comité permanent sur l’éthique et les conflits d’intérêts des sénateurs JUDITH G. SEIDMAN Chair, Standing Committee on Ethics and Conflict of Interest for Senators | |
| Date | Présidente du Comité permanent de la régie interne, des budgets et de l’administration LUCIE MONCION Chair, Standing Committee on Internal Economy, Budgets and Administration |
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STANDING COMMITTEE ON ETHICS AND CONFLICT OF INTEREST FOR SENATORS
Consideration of matters relating to the Ethics and Conflict of Interest Code for Senators
EXPLANATION OF BUDGET ITEMS
APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2025
| ACTIVITY 1: London, United Kingdom | ||||||
| FACT-FINDING | ||||||
| 10 participants: 6 senators, 4 staff | ||||||
| (1 clerk, 1 analyst, 2 legal counsel) | ||||||
| PROFESSIONAL AND OTHER SERVICES | ||||||
| OTHER | ||||||
| 1. | Interpreters (0444) | 12,500 | ||||
| (5 days, $2,500/day) | ||||||
| Sub-total | $12,500 | |||||
| TRANSPORTATION, ACCOMMODATION AND LIVING EXPENSES | ||||||
| 1. | Transportation - air | 50,000 | ||||
| 6 senators x $5,000 (0224) | ||||||
| 4 staff x $5,000 (0227) | ||||||
| 2. | Hotel accommodation | 42,000 | ||||
| 6 senators, $700/night, 6 nights (0222) | ||||||
| 4 staff, $700/night, 6 nights (0226) | ||||||
| 3. | Per diem | 19,250 | ||||
| 6 senators, $275/day, 7 days (0221) | ||||||
| 4 staff, $275/day, 7 days (0225) | ||||||
| 4. | Working meals (travel) (0231) | 5,000 | ||||
| 5. | Taxis | 6,000 | ||||
| 6 senators x $600 (0223) | ||||||
| 4 staff x $600 (0232) | ||||||
| 6. | Transportation - (rail and public transportation) | 2,600 | ||||
| 6 senators x $260 (0224) | ||||||
| 4 staff x $260 (0227) | ||||||
| Sub-total | $124,850 | |||||
| ALL OTHER EXPENDITURES | ||||||
| OTHER | ||||||
| 1. | Miscellaneous costs associated with travel (0229) | 3,000 | ||||
| RENTALS | ||||||
| 2. | Rental office space (meeting rooms) (0540) | 15,000 | ||||
| (5 days, $3,000/day) | ||||||
| 3. | Rental - interpretation equipment (0504) | 7,210 | ||||
| (7 days, $1,030/day) | ||||||
| Sub-total | $25,210 | |||||
| Total of Activity 1 | $162,560 | |||||
| Grand Total | $ 162,560 | |||||
The Senate Administration has reviewed this budget application.
| Date | Shaila Anwar, Clerk Assistant, Committees Directorate | |
| Date | Nathalie Charpentier, Comptroller and Deputy Chief Financial Officer, Finance and Procurement Directorate |
APPENDIX (B) TO THE REPORT
Thursday, April 11, 2024
The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Committee on Ethics and Conflict of Interest for Senators for the proposed expenditures of the said committee for the fiscal year ending March 31, 2025. The approved budget is as follows:
| Activity 1: London, United Kingdom | $ | 162,560 | ||
| TOTAL | $ | 162,560 |
(includes funds for a fact-finding mission and for 6 senators to travel)
The budgets approved by the Senate for each travel activity are the maximum amount that can be spent for that activity. Budgets normally include funds for the full membership of the committee to travel. In general, a reduced delegation actually travels and efforts are made to find additional savings. Therefore, actual expenditures are expected to be considerably below the approved budget, and they will be proactively disclosed. Any funds remaining at the conclusion of a travel activity will be clawed-back and can be made available for allocation to committees for other activities.
Respectfully submitted,
LUCIE MONCION
Chair