53 Elizabeth II, A.D. 2004, Canada

Journals of the Senate

3rd Session, 37th Parliament

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Issue 7 - Appendix

Thursday, February 12, 2004
1:30 p.m.

The Honourable Daniel Hays, Speaker

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THURSDAY, February 12, 2004

The Standing Senate Committee on Foreign Affairs has the honour to present its

SECOND REPORT

Your Committee, which was authorized by the Senate on Tuesday, February 10, 2004 to examine and report upon the Canada — United States of America trade relationship and the Canada — Mexico trade relationship, respectfully requests that it be empowered to engage the services of such counsel and technical, clerical and other personnel as may be necessary, and to travel outside Canada for the purposes of its examination.

Pursuant to section 2:07 of the Procedural Guidelines for the Financial Operation of Senate Committees, the budget submitted to the Standing Committee on Internal Economy, Budgets and Administration and the report thereon of that Committee are appended to this report.

Respectfully submitted,

PETER A. STOLLERY

Chair

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STANDING SENATE COMMITTEE ON , FOREIGN AFFAIRS

APPLICATION FOR BUDGET AUTHORIZATION

SPECIAL STUDY ON THE CANADA — UNITED STATES OF AMERICA TRADE RELATIONSHIP AND ON THE CANADA — MEXICO TRADE RELATIONSHIP

FOR THE FISCAL YEAR ENDING MARCH 31, 2004

Extract from the Journals of the Senate of Tuesday, February 10, 2004

The Honourable Senator Stollery moved, seconded by the Honourable Senator Maheu:

THAT the Standing Senate Committee on Foreign Affairs be authorized to examine and report on the Canada — United States of America trade relationship and on the Canada — Mexico trade relationship, with special attention to: a) the Free Trade Agreement of 1988; b) the North American Free Trade Agreement of 1992; c) secure access for Canadian goods and services to the United States and to Mexico, and d) the development of effective dispute settlement mechanisms, all in the context of Canada's economic links with the countries of the Americas and the Doha Round of World Trade Organisation trade negotiations;

THAT the papers and evidence received and taken during the Second Session of the Thirty-seventh Parliament be referred to the committee; and

THAT the Committee shall present its final report no later than June 30, 2004 and that the Committee shall retain all powers necessary to publicize the findings of the Committee as set forth in its final report until July 31, 2004.

Paul C. Bélisle

Clerk of the Senate

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SUMMARY OF EXPENDITURES

Professional and other services	$ 25,750
Transportation and Communications	72,450
Other Expenditures	6,000
TOTAL	$ 104,200

The above budget was approved by the Standing Senate Committee on Foreign Affairs on February 10, 2004.

The undersigned or an alternate will be in attendance on the date that this budget is considered.

Date Senator Peter A. Stollery, Chair, Standing
Committee on Foreign Affairs

Date Chairman, Standing Committee on Internal
Economy Budgets and Administration

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SENATE STANDING COMMITTEE ON FOREIGN AFFAIRS

SPECIAL STUDY ON THE CANADA — UNITED STATES OF AMERICA TRADE RELATIONSHIP
AND ON THE CANADA — MEXICO TRADE RELATIONSHIP

EXPLANATION OF BUDGET ITEMS
APPLICATION FOR BUDGET AUTHORIZATION
FOR THE FISCAL YEAR ENDING MARCH 31, 2004

PROFESSIONAL AND OTHER SERVICES		(rounded to the nearest $50)	(rounded to the nearest $50)
Editors (0401) Editing of the English and French versions of the report $500 x 2 persons		$1,000
Hospitality (0410)		1,000
Translation and interpretation (0412) Technicians and equipment for interpretation $3,000 @ 5 days		15,000
Working Meals (0415) (10 lunches and dinners @ 25 pers. @ $25)		6,250
Communications Consultant (0435) (5 days @ $500)		2,500
Total Professional and Other Services			$ 25,750

TRANSPORTATION AND COMMUNICATIONS

Travel Expenses (0203)
Fact-finding mission to Mexico City (5 days) 12 senators 3 employees (1 clerk, 2 analysts) TOTAL: 15 participants
a) Air Transportation
12 @ $2,450 (Business class) 3 @ $1,250 (Economy class)	$ 29,400 3,750
Total Air Transportation		33,150
Ground Transportation
5 taxis @ $30 x 15 persons Minibus rental @ $1,500 x 5 days	2,250 7,500
Total Ground Transportation		9,750
c) Meals , Per diem and Incidentals
A. Incidentals $24.32 @ 15 pers. x 5 days	1,824
B. Meals Breakfast $17 @ 15 pers. x 5 days	1,275
Dinner $33 @ 15 pers. x 5 days	2,475
Working meals $50 @ 15 pers. x 5 working meals	3,750
Total Per diem and Incidentals		9,300
d) Hotel Accommodation
(US$165 / CDN$230) @ 15 pers. X 5 nights)
Total Hotel Accommodation		17,250
e) Contingencies (0228) $3,000 x 1 trip
Total Contingencies		3,000
Total for Transport and Communications			72,450

ALL OTHER EXPENDITURES

A. Meeting Rooms $1,500 x 3days		4,500
B. Equipment rental $500 x 3days		1,500
Total for All Other Expenditures			6,000
GRAND TOTAL			$ 104,200

The Senate administration has reviewed this budget application.

Date         Heather Lank, Principal Clerk of Committees

Date         Hélène Lavoie, Director of Finance

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APPENDIX (B) TO THE REPORT

THURSDAY, February 12, 2004

The Standing Committee on Internal Economy, Budgets and Administration has examined the budget presented to it by the Standing Senate Committee on Foreign Affairs for the proposed expenditures of the said Committee for the fiscal year ending March 31, 2004 for the purpose of its Special Study on the Canada-United States of America Trade Relationship and on the Canada-Mexico Trade Relationship, as authorized by the Senate on Tuesday, February 10, 2004. The approved budget is as follows:

Professional and Other Services	$ 25,750
Transportation and Communications	56,164
Other Expenditures	6,000
Total	$ 87,914

Respectfully submitted,

LISE BACON

Chair

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